Call for Programs

2025 ASHRAE Winter Conference (February 8 - 12, 2025 | Orlando, FL, USA)

The 2025 ASHRAE Winter Conference will take place February 8-12, 2025 in Orlando, Florida.

Contact Info

Conference Chair: Som Shrestha
Email: shresthass@ornl.gov

Staff Support
For information on the technical program, special events, special sessions and general conference inquiries:

Haley Booker-Lauridson
Conference Programs Coordinator
Email: hblauridson@ashrae.org

Technical Support

For technical problems or for help in submitting an abstract online, email Tech Support

Tracks

Track 1: Artificial Intelligence, Building Automation and Controls

Track Chair: Suzanne LeViseur
Email: sleviseur@haddadeng.com

Artificial intelligence (AI) is being adopted by many aspects in our life. As sensor systems, internet connectivity, building management software and data collection become more sophisticated and ubiquitous, substantial opportunities exist to make buildings and HVAC systems and equipment “smarter.” Implementation of AI in building automation and control systems enables using data from Internet of Things devices and occupant behavior to improve operational energy efficiency, occupant comfort, security and maintenance, and to enhance utilization of renewable energy resources (e.g., wind, solar) and energy storage. Submissions in this track focus on applications for AI and machine learning technology in building automation and controls to enhance energy efficiency and comfort, cyber security, fault detection and diagnosis, operation of HVAC systems and equipment for load flexibility, and benefit from time-of-day energy prices.

Track 2: Energy Storage and Grid Resiliency

Track Chair: Robin Bryant
Email: rbryant@bandiflorida.com

Thermal and electrical energy storage can alleviate the mismatch between renewable energy availability and peak building energy demands, enabling the incorporation of more renewable energy into the grid. Integration of thermal energy storage (TES) with residential and commercial building envelopes or HVAC systems would reduce buildings’ heating and cooling loads, level out peak energy demand, reduce HVAC size, increase energy savings, improve occupants’ thermal comfort and allow flexibility for shedding and shifting building loads. These benefits will improve grid resiliency, thereby enabling more cost-effective electrification of buildings. Papers and programs in this track focus on advances in cost-effective TES materials and systems, integration of thermal TES in building envelopes or HVAC systems and grid resiliency.

Track 3: Fundamentals and Applications

Track Chair: Erik Sanchez
Email: esanchez@prmech.com

Fundamentals are the foundation for understanding applications in engineering. Key components of ASHRAE fundamentals include thermodynamics, psychrometrics, fluid and mass flow. This track provides opportunities for papers and presentations of varying levels across a large topic base. Concepts, design elements and shared experiences for theoretical and applied concepts of HVAC&R design are included.

Track 4: Future-Proofing the Built Environment

Track Chair: Joshua Vasudevan
Email: joshuavasudevan2011@gmail.com

In the face of climate change, weather extremes and energy supply disruptions and shortages, methods for designing, constructing and operating buildings and HVAC&R systems must be resilient and sustainable. In fact, resilience is a highlighted aspect of the current ASHRAE strategic plan. This track highlights innovative technologies and strategies that are evolving across the globe that reimagine our relationship with the built environment now and into the future, including design strategies for extreme climates and weather, appropriate responses to energy supply disruptions, and how all these factors are tied to resilience and energy conservation efforts.

Track 5: HVAC&R Systems and Equipment

Track Chair: Li Song
Email: lsong@ou.edu

HVAC&R systems and equipment are constantly evolving to address the changing requirements of the built environment.  Papers and programs in this track focus on the development of new systems and equipment, improvements to existing systems and equipment and the proper application and operation of systems and equipment.

Track 6: Industrialized Construction: Opportunities and Challenges

Track Chair: Stephanie Mages
Email: s_mages@yahoo.com

Development and adoption of industrialized technologies and methodologies can accelerate construction speed, scale and quality. Whereas most other industries have capitalized on digitization and process improvements, building construction practices have experienced slow, incremental changes. Industrialized construction can address shortages in skilled labor while increasing throughput, safety, quality and affordability. Examples include prefabricated mechanical pods, prefab panelized components for building envelopes and modular construction, although more innovation is needed to increase the cost-effectiveness of these approaches.  This track disseminates advancements in building construction practices and workforce development and discusses opportunities and challenges associated with conventional and industrialized construction.

Track 7: Pathways to Building Decarbonization

Track Chair: Joe Chow
Email: joe.ashrae@gmail.com

Decarbonization is urgently needed to slow climate change that is affecting the planet. Approximately 10% of global CO2 emissions is attributable to embodied carbon in building materials and construction processes. Energy use in buildings accounts for about 40% of energy-related carbon emissions. Therefore, to accomplish building decarbonization goals, accounting for embodied carbon and carbon emissions from operational energy use is essential. ASHRAE and its members are leading the advancement of carbon neutral, net zero energy and decarbonization strategies in new construction, renovation and HVAC&R design for residential and commercial buildings.

This track highlights case studies and research across the globe on the methods being developed and policies being evolved to reduce carbon impacts on the global environment; tools and resources to make zero energy design and operation more easily achievable; innovative low-carbon materials and state-of-the-art technologies and strategies to achieve zero energy communities and campuses; and policies, regulations, codes, standards and utility and government programs for adoption and scale up of net zero (or net positive) energy building and community initiatives.

Track 8: Refrigeration and Refrigerants

Track Chair: Jon Cohen
Email: jonjcohen1@gmail.com

Refrigeration is a critical element of modern life, from preserving food and medicine to maintaining comfort. With significant changes on the horizon for refrigerant regulations, along with new applications for refrigeration systems, understanding both the fundamental and advanced concepts and issues related to refrigeration is more important than ever before. Papers and programs in this track focus on refrigerants and their regulations, refrigeration cycles and applications.

Track 9: Ventilation and Indoor Environmental Quality

Track Chair: Ehab Abdelkader Mostafa
Email: ehab.mamdouh@ipec-eg.net

Indoor environmental quality (IEQ) is a vital consideration during all phases of a building’s life because the indoor environment is closely linked to occupant comfort, satisfaction, productivity and health. Proper fire and smoke control design is also crucial for protecting building occupants. This track explores the design, operation and studies of ventilation, air distribution systems, and all IEQ aspects, including noise, vibration and lighting in residential and commercial buildings. Topics include aspects of ventilation and IEQ, such as filtration, changeovers, best practices for maintainability, fire ratings/dampers, detection and ventilation for toxic gases, operator safety in equipment rooms, OSHA requirements, industrial and hazardous spaces, additional occupant health and safety considerations and new building materials.

Submission Process

The website is now open for Seminar and Workshop Proposals. Please follow these steps:

To begin, please choose the program type that you would like to submit a program proposal to: Seminar (1-2 presentations - 60 minutes in length; 3-5 presentations - 90 minutes in length) or Workshop (1 chair, 1-2 presentations; 60 minutes in length; 30 minutes reserved for discussion)

Before beginning your submission, it may be a good idea to gather all the information that you will be required to submit.

There are seven steps to the submission process:

  1. Track: You will be asked to choose which track you are submitting to.
  2. Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
  3. Additional Background and/or Scheduling Request for this session: Please provide any additional information that will be useful in describing the session that is being proposed. If you have any scheduling requests please state them here.
  4. People: Provide your name and contact information as the session organizer. Enter presenters by choosing the "Presenter" checkbox. You will need to enter the presentation title as well. Once a presenter has been entered, you will see the presentation title and presenter's name listed on the "People" step. Click on the icon in the Abstract text column to enter the abstract. Click on the author's name to add co-presenters and speaker bios.
  5. Objectives: Please include 4 Learning Objectives for the entire session (not required for Forums). The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." All 4 Learning Objectives need to be addressed by the speakers. The Learning Objectives should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
    • Define Smart Grid functions, objectives and architecture
    • Describe how the Smart Grid affects building operations
    • Provide an overview of Smart Grid projects in North America
    • Describe the federal policies and regulations promoting the Smart Grid
  6. Method of Assessment: Please include 10 questions and answers (in T/F, Yes/No, or multiple choice format only) for the entire session based on the Learning Objectives and what will be covered within the speakers' presentations (not required for Forums).
  7. Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.

Seminars and Workshops are eligible for GBCI and AIA credits.

The website is also open for Forum, Panel, and Debate Proposals. Please follow these steps:

To begin, please choose the program type that you would like to submit a program proposal to: Forum (1 Moderator; 60 minutes in length), Debate (1 moderator; 60-90 minutes in length; 3-6 presenters; no individual presentations), or Panel (1 moderator; 3-4 panelists; 60-90 minutes in length).

  1. Track: You will be asked to choose which track you are submitting to.
  2. Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
  3. Additional Background and/or Scheduling Request for this session: Please provide any additional information that will be useful in describing the session that is being proposed. If you have any scheduling requests please state them here.
  4. People: Enter the name and contact information and select the appropriate role for all session participants.
  5. Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.

Forums, Debates, and Panels are not eligible for GBCI and AIA credits.

Panels, Debates, Workshops, and Seminars are recorded for the Virtual Conference.

Publication Schedule

This is the overall publication schedule for the 2025 ASHRAE Winter Conference. For specific details and questions regarding these dates, please contact the appropriate Track Chair.

Wed, May 29, 2024 Conference Paper Abstracts Due
Wed, June 5, 2024 Website Opens for Debate, Panel, Seminar, Forum, and Workshop proposals
Monday, June 17, 2024 Conference Paper Abstract Reviews Due
Wed, June 19, 2024 Speaker Center Opens for Conference Paper Uploads
Friday, August 2, 2024 Debate, Panel, Seminar, Forum, and Workshop proposals Due
Wed, Sept 4, 2024 Final Conference Papers Submitted for Review
Wed, Sept 25, 2024 Conference Paper Accept/Revise/Reject Notifications
Friday, October 4, 2024 Debate, Panel, Seminar, Forum, Workshop Accept/Reject Notifications
Wednesday, Oct 9, 2024 Revised Conference Papers/Final Technical Papers Due
Monday, Oct 28, 2024 Conference and Technical Paper Final Accept/Reject Notifications
Monday, Nov 4, 2024 Speaker Center Opens for Presentation Uploads
Friday, Jan 3, 2025 All PPTs Due Online

Authors' Resources

Sample Paper

View a sample paper in PDF format.

Templates

Download the conference paper template in MS Word.

Agreement to Publish

Authors of approved Conference Paper abstracts are required to submit a signed Agreement to Publish form. A link will be in the acceptance letter to access and submit the form in electronic format.

Description of Papers

There are two types of paper presentations: Conference Paper and Technical Paper. Both must be submitted by their respective deadlines in order to be considered for presentation at the 2025 ASHRAE Virtual Winter Conference in Chicago, Illinois. Please note the submission process is different for each paper type.

  1. Conference Papers: two-step process - an abstract of the paper (400 words or less) is due for review by May 29, 2024. (Please select the "Submission Process" tab for more details and examples). The abstract must be approved prior to submitting the paper.

    Conference papers are shorter than technical papers, undergo a less stringent review and can be prepared closer to the conferences. Unlike technical papers, abstracts of conference papers are submitted first for review. Upon acceptance of the abstract, papers are due September 4, 2024 and undergo a single-blind review and must be approved by two reviewers. Due to this shorter time frame for review as well as a single review cycle, Conference Papers being submitted should be considered "Final" by the author. "Final" means that it could be published on the internet the next day - which puts responsibility by the author to have quality checks prior to submitting. Conference papers can be a maximum of eight single-spaced pages in length. Papers are submitted in 'final' form using the template.

    Guidelines for Authors of Approved Conference Paper Abstracts
    Below are some guidelines to consider when preparing your Conference Paper. Please note that the guidelines are significant factors in determining the acceptance of your Conference Paper.

    • Adherence to the template.

      The Conference Paper template and paper sample are located on the Author's Resources tab for your reference. Per the conference paper template, please include an author's note at the bottom of page 1 of your manuscript.

      1. Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
        J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
      2. Paper is no more than 8 single-spaced pages in length total (includes text, tables, figures, etc. References not included in page count.)
      3. Non-commercial (paper does not focus on a single product -- proprietary or not.)
      4. Paper has not been previously published.
      5. Equations are accurate.
      6. Paper includes dual units (I-P and SI). Both text and tables require the addition of dual units.
      7. Technical merit, effectiveness of the manuscript (organization & writing), originality.
      8. Relevance to ASHRAE members.
      9. Acknowledgment of the work of others by reference.
      10. Ready to be published.
    • Additionally, your Conference Paper must be submitted as a PDF file, referencing your ID# as the file name.
  2. Technical Papers: full-length Technical Papers are due May 29, 2024, and must complete final review by October 21, 2024.
    Technical papers are presented by authors at ASHRAE Winter and Annual conferences and then published in ASHRAE Transactions. Papers submitted for review must be both technically accurate and clearly written. Technical papers undergo a rigorous double-blind review and must be approved by three reviewers knowledgeable in the subject matter. Presentation is by poster or orally, if grouped into a session with related papers. Technical papers can be up to 30 double-spaced manuscript pages in length, including tables and charts, and a maximum of 12 figures (not counted in the page count).

    Guidelines for Complete Submission of a Technical Paper for Review

    To submit a full-length technical paper, go to http://mc.manuscriptcentral.com/ashrae. The following items are mandatory for submission:

    1. When writing your Technical Paper manuscript, please follow the guidelines in the ASHRAE Authors Manual.
    2. Upload a title page with complete authors' listing (Word format). The author's listing should be submitted as a separate file (Word format), and must include:
      • Title of the paper
      • Author names in desired order, principal author first, with (if applicable) ASHRAE membership grade, academic degrees at the doctoral level (e.g., Ph.D., D.Sc.), and professional certification (e.g., P.E., BEMP, BEAP, CPMP, HBDP, OPMP).
      • Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
        J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
      • Complete contact information for the corresponding author, including mailing address, phone and fax numbers, and email address.
    3. The paper has a maximum of 12 figures.
    4. The length of the text including tables is a maximum of 15 single spaced pages (and figures can be extra.)
    5. Upload your Agreement to Publish form(s) signed by every author.
    6. Upload in Word format 2 Learning Objectives and 4 Question and Answers (select the file designation "not for review".)
    7. Include dual units of measurements in tables and text (I-P and SI Units)

Learning Objectives and Q&A

ASHRAE submits its conference technical program for approval for NY PDHs, AIA Learning Units and GBCI LEED-AP continuing education credits. Among the requirements for approval are Learning Objectives and Questions and Answers for each of the sessions.

Seminar and Workshop Session Chairs are required to submit 4 Learning Objectives and 10 Questions and Answers. These cover the entire seminar.

Conference Paper and Technical Paper Authors are required to submit 2 Learning Objectives and 4 Question and Answers upon upload of the final paper.

Q&A sets should be in multiple choice or true-false format. These questions will be used for quizzing in the Virtual Conference to provide virtual attendance certificates to Virtual Conference users.

Following are examples of each:

Learning Objectives: The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." Learning Objectives need to be addressed by the speakers and should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:

  1. Define Smart Grid functions, objectives and architecture
  2. Describe how the Smart Grid affects building operations
  3. Provide an overview of Smart Grid projects in North America
  4. Describe the federal policies and regulations promoting the Smart Grid

Method of Assessment (Q&A): Please include questions with answers based on the Learning Objectives and what will be covered within the Seminar.

Example:

  1. Is 55F the desired coil leaving air temperature in Florida?
    1. Yes
    2. No
  2. True or false: You should use a humidifier in a Florida Lab.
    1. True
    2. False