Call for Programs

2024 ASHRAE Winter Conference (January 20 - 24, 2024 | Chicago, IL, USA)

The 2024 ASHRAE Winter Conference will take place January 20-24, 2024 at the Marriott Marquis Chicago, which is connected to the McCormick Place convention center.

Following are the tracks and track chairs for the conference.

Fundamentals and Applications -- Craig Bradshaw bradshaw@okstate.edu

Fundamentals are the foundation for understanding applications in engineering. Key components of ASHRAE fundamentals include thermodynamics, psychrometrics, fluid and mass flow. This track provides opportunities for papers and presentations of varying levels across a large topic base. Concepts, design elements and shared experiences for theoretical and applied concepts of HVAC&R design are included.

HVAC&R Systems and Equipment -- Aaron Boranian aaron.boranian@bigladdersoftware.com

HVAC&R systems and equipment are constantly evolving to address the changing requirements of the built environment.  Papers and programs in this track focus on the development of new systems and equipment, improvements to existing systems and equipment and the proper application and operation of systems and equipment.

Refrigeration and Refrigerants -- Jon Cohen jonjcohen1@gmail.com

Refrigeration systems generate and use cold for a range of processes, from food preparation and conservation to vaccine preservation, to long-term protection of fragile ancient inks of historic documents and others. Differences in technologies and equipment, performances, refrigerants, etc., may hide synergies from which both industrial and commercial systems might benefit, also, but not only, from the points of view of reducing direct and indirect GHG emissions.

Decarbonization and Climate Change -- Som Shrestha shresthass@ornl.gov

Jurisdictions globally are confronting climate change and recognizing that building decarbonization is an important component in their efforts. The worldwide building sector accounts for about 40% of energy-related carbon emissions and buildings remain a major sector that lacks sufficient mitigation policies.  As the standards authority for energy usage in buildings, ASHRAE recognizes that our long-standing initiatives in energy efficiency should be expanded to building decarbonization.  This track seeks papers and programs that demonstrate the industry’s decarbonization efforts.

Hydronic Systems -- Joe Chow joe.ashrae@gmail.com

Many different hydronic systems are used in the built environment.  This track looks at heating hot water, domestic water, chilled water, condenser water, etc. 

Ventilation, Indoor Air Quality and Air Distribution Systems -- Anoop Peediayakkan peediayakkan@gmail.com

Many different parameters come into play when designing and constructing a finished space.  This track looks at how these parameters work with and against each other.

Comfort, Indoor Environmental Quality and Energy Efficiency -- Maggie Moninski maggie.moninski@gmail.com

ASHRAE Standards 55, 62 and 90 require many things – some of which seem to be in conflict with each other.  This track looks at these standards as well as Guideline 10 and their effect on the final project as well as on each other. 

HVAC&R Controls -- Stephanie Mages s_mages@yahoo.com

Determining the best system for a project only goes as far as the control system design that makes all of the elements function together and properly.  This track looks at various control strategies and their application within the built environment. 

Project Delivery Methods -- Ehab Mamdouh Abu Taleb mamdouh@ipec-eg.net

There are numerous methods for delivering the final project (design-bid-build, design-build, construction manager at risk, indefinite-delivery/indefinite-quantity, etc.).  This track looks at the different methods and how they produce the best results for the project delivery.

Contact Info

Conference Chair: Suzanne LeViseur
Email: sleviseur@haddadeng.com

Staff Support
For information on the technical program, special events, special sessions and general conference inquiries:

Haley Booker-Lauridson
Conference Programs Coordinator
Email: hblauridson@ashrae.org

Technical Support

For technical problems or for help in submitting an abstract online, email Tech Support

Tracks

Track 1: Artificial Intelligence

Track Chair:
Email:

Track 2: Comfort, Indoor Environmental Quality and Energy Efficiency

Track Chair: Erik Sanchez
Email: esanchez@prmech.com

ASHRAE Standards 55, 62 and 90 require many things – some of which seem to be in conflict with each other.  This track looks at these standards as well as Guideline 10 and their effect on the final project as well as on each other.

Track 3: Decarbonization and Climate Change

Track Chair: Som ShresthaJoe Chow
Email: shresthass@ornl.govjoe.ashrae@gmail.com

Jurisdictions globally are confronting climate change and recognizing that building decarbonization is an important component in their efforts. The worldwide building sector accounts for about 40% of energy-related carbon emissions and buildings remain a major sector that lacks sufficient mitigation policies.  As the standards authority for energy usage in buildings, ASHRAE recognizes that our long-standing initiatives in energy efficiency should be expanded to building decarbonization.  This track seeks papers and programs that demonstrate the industry’s decarbonization efforts.

Track 4: Fundamentals and Applications

Track Chair: Craig Bradshaw
Email: crbrad@illinois.edu

Fundamentals are the foundation for understanding applications in engineering. Key components of ASHRAE fundamentals include thermodynamics, psychrometrics, fluid and mass flow. This track provides opportunities for papers and presentations of varying levels across a large topic base. Concepts, design elements and shared experiences for theoretical and applied concepts of HVAC&R design are included.

Track 5: HVAC&R Controls

Track Chair: Stephanie Mages
Email: s_mages@yahoo.com

Determining the best system for a project only goes as far as the control system design that makes all of the elements function together and properly.  This track looks at various control strategies and their application within the built environment.

Track 6: HVAC&R Systems and Equipment

Track Chair: Aaron BoranianJon Cohen
Email: aaron.boranian@bigladdersoftware.comjonjcohen1@gmail.com

HVAC&R systems and equipment are constantly evolving to address the changing requirements of the built environment.  Papers and programs in this track focus on the development of new systems and equipment, improvements to existing systems and equipment and the proper application and operation of systems and equipment.

Track 7: Hydronic Systems

Track Chair: Joe Chow
Email: joe.ashrae@gmail.com

Many different hydronic systems are used in the built environment.  This track looks at heating hot water, domestic water, chilled water, condenser water, etc.

Track 8: Labs, Clean Spaces and Mission Critical Facilities

Track Chair:
Email:

Track 9: Refrigeration and Refrigerants

Track Chair: Jon CohenEhab Abdelkader Mostafa
Email: jonjcohen1@gmail.comehab.mamdouh@ipec-eg.net

Refrigeration systems generate and use cold for a range of processes, from food preparation and conservation to vaccine preservation, to long-term protection of fragile ancient inks of historic documents and others. Differences in technologies and equipment, performances, refrigerants, etc., may hide synergies from which both industrial and commercial systems might benefit, also, but not only, from the points of view of reducing direct and indirect GHG emissions.

Track 10: Tall Building Design

Track Chair:
Email:

Track 11: Ventilation, Indoor Air Quality and Air Distribution Systems

Track Chair: Anoop Peediayakkan
Email: peediayakkan@gmail.com

Many different parameters come into play when designing and constructing a finished space.  This track looks at how these parameters work with and against each other.

Submission Process

The website is now open for Seminar and Workshop Proposals. Please follow these steps:

To begin, please choose the program type that you would like to submit a program proposal to: Seminar (1-2 presentations - 60 minutes in length; 3-5 presentations - 90 minutes in length) or Workshop (1 chair, 1-2 presentations; 60 minutes in length; 30 minutes reserved for discussion)

Before beginning your submission, it may be a good idea to gather all the information that you will be required to submit.

There are seven steps to the submission process:

  1. Track: You will be asked to choose which track you are submitting to.
  2. Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
  3. Additional Background and/or Scheduling Request for this session: Please provide any additional information that will be useful in describing the session that is being proposed. If you have any scheduling requests please state them here.
  4. People: Provide your name and contact information as the session organizer. Enter presenters by choosing the "Presenter" checkbox. You will need to enter the presentation title as well. Once a presenter has been entered, you will see the presentation title and presenter's name listed on the "People" step. Click on the icon in the Abstract text column to enter the abstract. Click on the author's name to add co-presenters and speaker bios.
  5. Objectives: Please include 4 Learning Objectives for the entire session (not required for Forums). The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." All 4 Learning Objectives need to be addressed by the speakers. The Learning Objectives should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
    • Define Smart Grid functions, objectives and architecture
    • Describe how the Smart Grid affects building operations
    • Provide an overview of Smart Grid projects in North America
    • Describe the federal policies and regulations promoting the Smart Grid
  6. Method of Assessment: Please include 10 questions and answers (in T/F, Yes/No, or multiple choice format only) for the entire session based on the Learning Objectives and what will be covered within the speakers' presentations (not required for Forums).
  7. Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.

Seminars and Workshops are eligible for GBCI and AIA credits.

The website is also open for Forum, Panel, and Debate Proposals. Please follow these steps:

To begin, please choose the program type that you would like to submit a program proposal to: Forum (1 Moderator; 60 minutes in length), Debate (1 moderator; 60-90 minutes in length; 3-6 presenters; no individual presentations), or Panel (1 moderator; 3-4 panelists; 60-90 minutes in length).

  1. Track: You will be asked to choose which track you are submitting to.
  2. Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
  3. Additional Background and/or Scheduling Request for this session: Please provide any additional information that will be useful in describing the session that is being proposed. If you have any scheduling requests please state them here.
  4. People: Enter the name and contact information and select the appropriate role for all session participants.
  5. Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.

Forums, Debates, and Panels are not eligible for GBCI and AIA credits.

Panels, Debates, Workshops, and Seminars are recorded for the Virtual Conference.

Publication Schedule

This is the overall publication schedule for the 2024 ASHRAE Winter Conference. For specific details and questions regarding these dates, please contact the appropriate Track Chair.

Wednesday June 28, 2023 Conference Paper Abstracts, Technical Papers, and Paper Session Requests Due
Wednesday July 19, 2023 Conference Paper Abstract Accept/Reject Notifications
Wednesday August 2, 2023 Debate, Panel, Seminar, Forum, Workshop Proposals Due
Wednesday October 4, 2023 Debate, Panel, Seminar, Forum, Workshop Accept/Reject Notifications
Monday October 16, 2023 Conference Papers Due - Submitted for Review
Wednesday November 8, 2023 Conference Paper Accept/Revise/Reject Notifications
Friday November 24, 2023 Revised Conference Papers Due
Wednesday December 6, 2023 Conference Paper Accept/Reject Notifications

Authors' Resources

Sample Paper

View a sample paper in PDF format.

Templates

Download the conference paper template in MS Word.

Agreement to Publish

Authors of approved Conference Paper abstracts are required to submit a signed Agreement to Publish form. A link will be in the acceptance letter to access and submit the form in electronic format.

Description of Papers

There are two types of paper presentations: Conference Paper and Technical Paper. Both must be submitted by their respective deadlines in order to be considered for presentation at the 2024 ASHRAE Virtual Winter Conference in Chicago, Illinois. Please note the submission process is different for each paper type.

  1. Conference Papers: two-step process - an abstract of the paper (400 words or less) is due for review by June 28, 2023. (Please select the "Submission Process" tab for more details and examples). The abstract must be approved prior to submitting the paper.

    Conference papers are shorter than technical papers, undergo a less stringent review and can be prepared closer to the conferences. Unlike technical papers, abstracts of conference papers are submitted first for review. Upon acceptance of the abstract, papers are due October 16, 2023 and undergo a single-blind review and must be approved by two reviewers. Due to this shorter time frame for review as well as a single review cycle, Conference Papers being submitted should be considered "Final" by the author. "Final" means that it could be published on the internet the next day - which puts responsibility by the author to have quality checks prior to submitting. Conference papers can be a maximum of eight single-spaced pages in length. Papers are submitted in 'final' form using the template.

    Guidelines for Authors of Approved Conference Paper Abstracts
    Below are some guidelines to consider when preparing your Conference Paper. Please note that the guidelines are significant factors in determining the acceptance of your Conference Paper.

    • Adherence to the template.

      The Conference Paper template and paper sample are located on the Author's Resources tab for your reference. Per the conference paper template, please include an author's note at the bottom of page 1 of your manuscript.

      1. Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
        J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
      2. Paper is no more than 8 single-spaced pages in length total (includes text, tables, figures, etc. References not included in page count.)
      3. Non-commercial (paper does not focus on a single product -- proprietary or not.)
      4. Paper has not been previously published.
      5. Equations are accurate.
      6. Paper includes dual units (I-P and SI). Both text and tables require the addition of dual units.
      7. Technical merit, effectiveness of the manuscript (organization & writing), originality.
      8. Relevance to ASHRAE members.
      9. Acknowledgment of the work of others by reference.
      10. Ready to be published.
    • Additionally, your Conference Paper must be submitted as a PDF file, referencing your ID# as the file name.
  2. Technical Papers: full-length Technical Papers are due June 28, 2023, and must complete final review by.
    Technical papers are presented by authors at ASHRAE Winter and Annual conferences and then published in ASHRAE Transactions. Papers submitted for review must be both technically accurate and clearly written. Technical papers undergo a rigorous double-blind review and must be approved by three reviewers knowledgeable in the subject matter. Presentation is by poster or orally, if grouped into a session with related papers. Technical papers can be up to 30 double-spaced manuscript pages in length, including tables and charts, and a maximum of 12 figures (not counted in the page count).

    Guidelines for Complete Submission of a Technical Paper for Review

    To submit a full-length technical paper, go to http://mc.manuscriptcentral.com/ashrae. The following items are mandatory for submission:

    1. When writing your Technical Paper manuscript, please follow the guidelines in the ASHRAE Authors Manual.
    2. Upload a title page with complete authors' listing (Word format). The author's listing should be submitted as a separate file (Word format), and must include:
      • Title of the paper
      • Author names in desired order, principal author first, with (if applicable) ASHRAE membership grade, academic degrees at the doctoral level (e.g., Ph.D., D.Sc.), and professional certification (e.g., P.E., BEMP, BEAP, CPMP, HBDP, OPMP).
      • Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
        J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
      • Complete contact information for the corresponding author, including mailing address, phone and fax numbers, and email address.
    3. The paper has a maximum of 12 figures.
    4. The length of the text including tables is a maximum of 15 single spaced pages (and figures can be extra.)
    5. Upload your Agreement to Publish form(s) signed by every author.
    6. Upload in Word format 2 Learning Objectives and 4 Question and Answers (select the file designation "not for review".)
    7. Include dual units of measurements in tables and text (I-P and SI Units)

Learning Objectives and Q&A

ASHRAE submits its conference technical program for approval for NY PDHs, AIA Learning Units and GBCI LEED-AP continuing education credits. Among the requirements for approval are Learning Objectives and Questions and Answers for each of the sessions.

Seminar and Workshop Session Chairs are required to submit 4 Learning Objectives and 10 Questions and Answers. These cover the entire seminar.

Conference Paper and Technical Paper Authors are required to submit 2 Learning Objectives and 4 Question and Answers upon upload of the final paper.

Q&A sets should be in multiple choice or true-false format. These questions will be used for quizzing in the Virtual Conference to provide virtual attendance certificates to Virtual Conference users.

Following are examples of each:

Learning Objectives: The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." Learning Objectives need to be addressed by the speakers and should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:

  1. Define Smart Grid functions, objectives and architecture
  2. Describe how the Smart Grid affects building operations
  3. Provide an overview of Smart Grid projects in North America
  4. Describe the federal policies and regulations promoting the Smart Grid

Method of Assessment (Q&A): Please include questions with answers based on the Learning Objectives and what will be covered within the Seminar.

Example:

  1. Is 55F the desired coil leaving air temperature in Florida?
    1. Yes
    2. No
  2. True or false: You should use a humidifier in a Florida Lab.
    1. True
    2. False