Contact Info/Tracks

• Track 1: HVAC&R Fundamentals and Applications sponsored by Honeywell

  Track Chair: Robert Cox

  Email: bobbyleestl@gmail.com

  Fundamentals are the foundation for understanding applications in engineering. Key components of ASHRAE fundamentals include thermodynamics, psychrometrics, fluid and mass flow. This track provides opportunities for papers and presentations of varying levels across a large topic base. Concepts, design elements and shared experiences for theoretical and applied concepts of HVAC&R design are included.

• Track 2: Systems and Equipment

  Track Chair: Marianna Vallejo

  Email: marianna.vallejo@jacobs.com

  HVAC&R Systems and Equipment are constantly evolving to address the changing requirements of the built environment. Papers and programs in this track will focus on the development of new systems and equipment, improvements to existing systems and equipment and the proper application and operation of systems and equipment.

• Track 3: Refrigeration and Refrigerants

  Track Chair: Gary C. Debes

  Email: gary.debes@comcast.net

  Refrigeration is a critical element of modern life, from preserving food and medicine to maintaining comfort. With significant changes on the horizon for refrigerant regulations, along with new applications for refrigeration systems being frequently applied, there is more need than ever to understand both the fundamental and advanced concepts and issues related to refrigeration. Papers and programs in this track will focus on refrigerants, refrigerant regulation, refrigeration cycles and refrigeration applications.

• Track 4: Environmental Health Through IEQ sponsored by Ebtron

  Track Chair: Stephen Idem

  Email: sidem@tntech.edu

  HVAC&R systems play a significant role in maintaining indoor environmental conditions. As people spend increasingly more time in the built environment, health concerns are becoming paramount to design. This track will seek papers and programs on developing, evaluating and predicting optimal indoor environmental conditions, especially as they pertain to environmental health.

• Track 5: Building Performance and Commissioning for Operation and Management

  Track Chair: Lee Riback

  Email: lee.riback@gmail.com

  Modern HVAC&R systems are complicated and designed for high efficiencies. In order to optimize their use and provide proper operation, commissioning is recommended. This track provides an opportunity to provide papers and presentations surrounding building operation and commissioning practices as well as case studies in performance and commissioning.

• Track 6: Energy Conservation

  Track Chair: Nivedita Jadhav

  Email: nivi2307@gmail.com

  Whether it is new construction, renovation, routine maintenance or energy audits there is a major concern over the use of energy in the built environment. Designs are using more techniques to reduce energy with the use of energy wheels and pipes, solar energy, photo voltaic, and more efficient equipment and new concepts that are pushing to be standard design practice. In addition, modeling is being used to generate more life cycle cost decisions for the design and value-engineering decisions beyond standard HVAC practice. This track will highlight case studies and research that expand on the simple to the complex energy savings measures being implemented in today’s and tomorrow’s designs.

• Track 7: International Design

  Track Chair: Farhan Mehboob

  Email: farhan.mehboob@smehboob.com

  Design for various environmental elements, geography and culture demand that new and innovative strategies be developed. As an international organization, ASHRAE strives to meet the needs of a global membership. HVAC&R systems vary globally and this track provides an opportunity to share innovative and necessary design elements that can be shared internationally.

• Track 8: Standards, Guidelines and Codes

  Track Chair: Kyle Inge

  Email: kyleinge@gmail.com

  ASHRAE is known for its standards and design guidelines – and they are constantly evolving with the intent on improving the built environment and its systems. Designers, Contractors, Architects and Owners must be able to keep up with the continuing changes in the current cycle but to also be prepared for the future changes. In addition, there is a large interaction of ASHRAE with the code authorities and government to incorporate these standards and guidelines. The series of sessions in this track highlight the changes to the standards and guidelines, their projected path and optimum design techniques to meet or exceed the standards.

Conference Program Chair: Maggie Moninski

Email: maggie.moninski@gmail.com

Staff Support

For information on the technical program, special events, special sessions and general conference inquiries
Haley Booker-Lauridson
Assistant Conference Programs
Email: hblauridson@ashrae.org

Technical Support

For technical problems or for help in submitting an abstract online, email Tech Support

Submission Process

The website is now open for Seminar and Workshop Proposals. Please follow these steps:

To begin, please choose the program type that you would like to submit a program proposal to: Seminar (1-2 presentations - 60 minutes in length; 3-5 presentations - 90 minutes in length) or Workshop (1 chair, 1-2 presentations; 60 minutes in length; 30 minutes reserved for discussion)

Before beginning your submission, it may be a good idea to gather all the information that you will be required to submit.

There are seven steps to the submission process:

1. Track: You will be asked to choose which track you are submitting to.
2. Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
3. Additional Background and/or Scheduling Request for this session: Please provide any additional information that will be useful in describing the session that is being proposed. If you have any scheduling requests please state them here.
4. People: Provide your name and contact information as the session organizer. Enter presenters by choosing the "Presenter" checkbox. You will need to enter the presentation title as well. Once a presenter has been entered, you will see the presentation title and presenter's name listed on the "People" step. Click on the icon in the Abstract text column to enter the abstract. Click on the author's name to add co-presenters and speaker bios.
5. Objectives: Please include 4 Learning Objectives for the entire session (not required for Forums). The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." All 4 Learning Objectives need to be addressed by the speakers. The Learning Objectives should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
• Define Smart Grid functions, objectives and architecture
• Describe how the Smart Grid affects building operations
• Provide an overview of Smart Grid projects in North America
• Describe the federal policies and regulations promoting the Smart Grid
6. Method of Assessment: Please include 10 questions and answers (in T/F, Yes/No, or multiple choice format only) for the entire session based on the Learning Objectives and what will be covered within the speakers' presentations (not required for Forums).
7. Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.

Seminars and Workshops are eligible for GBCI and AIA credits.

The website is also open for Forum, Panel, and Debate Proposals. Please follow these steps:

To begin, please choose the program type that you would like to submit a program proposal to: Forum (1 Moderator; 60 minutes in length), Debate (1 moderator; 60-90 minutes in length; 3-6 presenters; no individual presentations), or Panel (1 moderator; 3-4 panelists; 60-90 minutes in length).

1. Track: You will be asked to choose which track you are submitting to.
2. Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
3. Additional Background and/or Scheduling Request for this session: Please provide any additional information that will be useful in describing the session that is being proposed. If you have any scheduling requests please state them here.
4. People: Enter the name and contact information and select the appropriate role for all session participants.
5. Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.

Forums, Debates, and Panels are not eligible for GBCI and AIA credits.

Panels, Debates, Workshops, and Seminars are recorded for the Virtual Conference.

Publication Schedule

This is the overall publication schedule for the 2021 ASHRAE Virtual Winter Conference, . For specific details and questions regarding these dates, please contact the appropriate Track Chair.

June 15, 2020	Website Opens for Seminar, Forum, Workshop, Debate, and Panel Proposals
July 8, 2020	Final Conference Papers Due - Submitted for Review (Includes Bio, Learning Objectives and Methods of Assessment); Request for Conference Paper Sessions Due
July 27, 2020	Conference Paper Accept/Revise/Reject Notifications
August 3, 2020	Seminar, Forum, Workshop, Debate, and Panel Proposals Due
August 10, 2019	Revised Conference Papers/Final Technical Papers Due
August 24, 2020	Conference and Technical Paper Final Accept/Reject Notifications
October 5, 2020	Seminar, Forum, Workshop, Debate, and Panel Accept/Reject Notifications

Authors' Resources

Sample Paper

View a sample paper in PDF format.

Templates

Download the conference paper template in MS Word.

Agreement to Publish

Authors of approved Conference Paper abstracts are required to submit a signed Agreement to Publish form. A link will be in the acceptance letter to access and submit the form in electronic format.

Description of Papers

There are two types of paper presentations: Conference Paper and Technical Paper. Both must be submitted by their respective deadlines in order to be considered for presentation at the 2021 ASHRAE Virtual Winter Conference in , . Please note the submission process is different for each paper type.

1. Conference Papers: two-step process - an abstract of the paper (400 words or less) is due for review by March 18, 2019. (Please select the "Submission Process" tab for more details and examples). The abstract must be approved prior to submitting the paper.

   Conference papers are shorter than technical papers, undergo a less stringent review and can be prepared closer to the conferences. Unlike technical papers, abstracts of conference papers are submitted first for review. Upon acceptance of the abstract, papers are due July 8, 2019 and undergo a single-blind review and must be approved by two reviewers. Due to this shorter time frame for review as well as a single review cycle, Conference Papers being submitted should be considered "Final" by the author. "Final" means that it could be published on the internet the next day - which puts responsibility by the author to have quality checks prior to submitting. Conference papers can be a maximum of eight single-spaced pages in length. Papers are submitted in 'final' form using the template.

   Guidelines for Authors of Approved Conference Paper Abstracts
   Below are some guidelines to consider when preparing your Conference Paper. Please note that the guidelines are significant factors in determining the acceptance of your Conference Paper.

   • Adherence to the template.

     The Conference Paper template and paper sample are located on the Author's Resources tab for your reference. Per the conference paper template, please include an author's note at the bottom of page 1 of your manuscript.

     1. Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:

        J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.

     2. Paper is no more than 8 single-spaced pages in length total (includes text, tables, figures, etc.)
     3. Non-commercial (paper does not focus on a single product -- proprietary or not.)
     4. Paper has not been previously published.
     5. Equations are accurate.
     6. Paper includes dual units (I-P and SI). Both text and tables require the addition of dual units.
     7. Technical merit, effectiveness of the manuscript (organization & writing), originality.
     8. Relevance to ASHRAE members.
     9. Acknowledgment of the work of others by reference.
     10. Ready to be published.
   • Additionally, your Conference Paper must be submitted as a PDF file, referencing your ID# as the file name.
2. Technical Papers: full-length Technical Papers are due March 18, 2019, and must complete final review by August 9, 2019.
   Technical papers are presented by authors at ASHRAE Winter and Annual conferences and then published in ASHRAE Transactions. Papers submitted for review must be both technically accurate and clearly written. Technical papers undergo a rigorous double-blind review and must be approved by three reviewers knowledgeable in the subject matter. Presentation is by poster or orally, if grouped into a session with related papers. Technical papers can be up to 30 double-spaced manuscript pages in length, including tables and charts, and a maximum of 12 figures (not counted in the page count).

   Guidelines for Complete Submission of a Technical Paper for Review

   To submit a full-length technical paper, go to http://mc.manuscriptcentral.com/ashrae. The following items are mandatory for submission:

   1. When writing your Technical Paper manuscript, please follow the guidelines in the ASHRAE Authors Manual.
   2. Upload a title page with complete authors' listing (Word format). The author's listing should be submitted as a separate file (Word format), and must include:
      • Title of the paper
      • Author names in desired order, principal author first, with (if applicable) ASHRAE membership grade, academic degrees at the doctoral level (e.g., Ph.D., D.Sc.), and professional certification (e.g., P.E., BEMP, BEAP, CPMP, HBDP, OPMP).
      • Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:

        J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.

      • Complete contact information for the corresponding author, including mailing address, phone and fax numbers, and email address.
   3. The paper has a maximum of 12 figures.
   4. The length of the text including tables is a maximum of 15 single spaced pages (and figures can be extra.)
   5. Upload your Agreement to Publish form(s) signed by every author.
   6. Upload in Word format 2 Learning Objectives and 4 Question and Answers (select the file designation "not for review".)
   7. Include dual units of measurements in tables and text (I-P and SI Units)

Learning Objectives and Q&A

ASHRAE submits its conference technical program for approval for NY PDHs, AIA Learning Units and GBCI LEED-AP continuing education credits. Among the requirements for approval are Learning Objectives and Questions and Answers for each of the sessions.

Seminar and Workshop Session Chairs are required to submit 4 Learning Objectives and 10 Questions and Answers. These cover the entire seminar.

Conference Paper and Technical Paper Authors are required to submit 2 Learning Objectives and 4 Question and Answers upon upload of the final paper.

Q&A sets should be in multiple choice or true-false format. These questions will be used for quizzing in the Virtual Conference to provide virtual attendance certificates to Virtual Conference users.

Following are examples of each:

Learning Objectives: The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." Learning Objectives need to be addressed by the speakers and should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:

1. Define Smart Grid functions, objectives and architecture
2. Describe how the Smart Grid affects building operations
3. Provide an overview of Smart Grid projects in North America
4. Describe the federal policies and regulations promoting the Smart Grid

Method of Assessment (Q&A): Please include questions with answers based on the Learning Objectives and what will be covered within the Seminar.

Example:

1. Is 55F the desired coil leaving air temperature in Florida?
   1. Yes
   2. No
2. True or false: You should use a humidifier in a Florida Lab.
   1. True
   2. False