ATLANTA – ASHRAE’s 2016 Winter Conference will take place in Orlando, Fla., Jan. 23-27.
“The 2016 ASHRAE Winter Conference will have a fresh feel with new tracks focused on design-build practices and residential systems. We’ll continue our emphasis on energy efficiency and sustainability while addressing current engineering and construction practices outside of the U.S. and Canada. We’re also taking one of the most attended conference program styles and making an entire track out of debates. I think we’ll be offering our attendees some great programs that align well with current trends in HVAC&R engineering,” Jennifer Leach, conference chair, said.
A call for papers recently closed and some 130 abstracts were accepted, she said, with the most papers expected in the Fundamentals and Applications, Systems and Equipment and Cutting Edge Technologies tracks.
A call for programs (non-paper based presentations) is now open through August 10, 2015, she said.
Programs are requested for the ASHRAE 2016 Winter Conference tracks: Design Build, which highlights successful projects and addresses several topics, including contracts and alternative design and construction processes; Modern Residential Systems, which presents energy efficient solutions and the latest advances, ranging from glazing to water heating to lighting for the residential market; Cutting-Edge Technologies, which explores the efforts to achieve net zero energy buildings; and The Great Debate, which seeks to bring a lively discussion in a point, counterpoint format on the “best” approach for a certain project.
In addition, programs addressing advances and practices across HVAC&R systems, equipment, fundamentals and applications, especially for the International Design track, are requested.
Programs are requested for the following program types: Seminars, which include 1-4 presentations on a similar topic; Workshops, which allow equal time for 1-2 presentations and discussion; and Forums, which are discussion-based sessions with no presentations.
To submit a proposal, click on one of the three green submission buttons on the upper left side of the page under Begin a Submission.
Conference paper abstracts have been accepted for this conference. Papers are due July 10, 2015. These papers undergo a single-blind review.
Reviews are currently being conducted on Technical Papers. These papers undergo a rigorous double-blind review and will be published in ASHRAE Transactions. If you would like to be a reviewer for Technical Papers, please contact Tiffany Cox, Assistant Manager of Conference Programs, at tcox@ashrae.org.
The 2016 Winter ASHRAE Conference will take place at the Hilton Orlando, which is connected to the Orange County Convention Center. The address for Hilton Orlando is 6001 Destination Pkwy, Orlando, FL 32819. Registration opens in September, and registration forms will be available at www.ashrae.org/orlando.
Held in conjunction with the 2016 Winter Conference is the ASHRAE co-sponsored International Air-Conditioning, Heating, Refrigerating Exposition, Jan. 25-27, 2016 Orange County Convention Center.
ASHRAE will conduct a review of graduate student papers accepted for the January 2016 ASHRAE Winter Conference to make the selection. The graduate student author chosen will receive funding up to $2500 to offset expenses of attending the CLIMA 2016 Congress. Conditions of the award are that the paper must be based on the student’s Thesis, that the paper be a Conference Paper (not a Technical Paper), that the student be the first author listed and that the submitter be a graduate student at the time of the abstract submission.
Abstracts are due March 23 for 2016 Winter Conference papers. Upon acceptance, papers are due July 6, 2015.
When submitting the conference paper abstract, graduate students should identify themselves as “Graduate Students” in Step 2 and should include the title of their Thesis in their “Biography” record.
The announcement of the best graduate paper will be in October 2015.
Contact Info/Tracks
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Track 1: Systems and Equipment
Track Chair: Gary C. Debes
Email: gary.debes@comcast.net
Selection of equipment and systems is paramount to HVAC&R design. Papers and programs in this track will assist designers, engineers, and operators in the design, selection, and operation of HVAC&R systems and equipment.
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Track 2: Fundamentals and Applications
Track Chair: Cynthia Moreno
Email: cindym@tmmechanical.com
Fundamentals are the foundation for understanding applications in engineering. Key components of ASHRAE fundamentals include thermodynamics, psychrometrics, fluid and mass flow, IAQ, and building envelope. This track provides opportunities for papers and presentations of varying levels across a large topic base. Concepts, design elements and shared experiences for theoretical and applied concepts of HVAC&R design are included.
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Track 3: Design Build
Track Chair: James Liston
Email: jfliston@verizon.net
Joining the contractor and the designer into the same team, the design-build method of project delivery is increasing in percentage of projects awarded in the US. This track explores the challenges and benefits of D-B project delivery. Highlight successful projects; discuss contracts; review management responsibilities; offer alternative design and construction processes. These topics and more will be included.
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Track 4: International Design
Track Chair: Leon Shapiro
Email: leoneshapiro@gmail.com
Design for various environmental elements, geography and culture demand that new and innovative strategies be developed. As an international organization, ASHRAE strives to meet the needs of a global membership. HVAC&R systems vary globally and this track provides an opportunity to share innovative and necessary design elements that can be shared internationally.
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Track 5: Standards, Guidelines and Codes
Track Chair: Michael Collarin
Email: michael.collarin@parsons.com
ASHRAE is known for its standards and design guidelines – and they are constantly evolving with the intent on improving the built environment and its systems. Designers, Contractors, Architects and Owners must be able to keep up with the continuing changes in the current cycle but to also be prepared for the future changes. In addition, there is a large interaction of ASHRAE with the code authorities and government to incorporate these standards and guidelines. The series of sessions in this track highlight the changes to the standards and guidelines, their projected path and optimum design techniques to meet or exceed the standards.
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Track 6: Cutting-Edge Technologies
Track Chair: Ann Peratt
Email: ann.peratt@gmail.com
As energy codes become increasing more stringent, we are challenged to find creative ways to improve efficiencies in the effort to achieve net zero buildings. This track will include the most recent advances in HVAC&R system design, equipment, and construction techniques. Progams included will focus on efficiency, responsible use of resources and energy recovery.
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Track 7: The Great Debate
Track Chair: Chuck Curlin
Email: ccurlin@shultzeg.com
Engineers commonly weigh multiple solutions to find the best match for a certain project. Centralized or Decentralized heating and cooling? Chemical or non-chemical water treatment? These sessions and papers will present divergent methods for accomplishing the same task. Hear all sides of the debate and decide for yourself.
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Track 8: Modern Residential Systems
Track Chair: Jennifer E. Leach
Email: pennst8jen@yahoo.com
Engineering for residential HVAC and plumbing systems and equipment used to be referred to as catalog engineering: for a two bedroom house choose one from Column A; for a three bedroom house choose one from Column B. Recent years have seen a boom in energy efficient solutions for the savvy, fiscally-conscience home owner. From glazing to water heating to lighting, this track will provide you with the latest advances for the residential market.
Conference Program Chair: Jennifer Leach
Email: pennst8jen@yahoo.com
Staff Support
For information on the technical program, special events, special sessions and general conference inquiries
Tiffany D. Cox
Assistant Manager of Conference Programs
Email: tcox@ashrae.org
Technical Support
For technical problems or for help in submitting an abstract online, email Tech Support
Submission Process
To begin, please choose the program type that you would like to submit a program proposal to: Seminar (1-2 presentations - 60 minutes in length; 3-4 presentations - 90 minutes in length), Forum (1 moderator - 60 min, no presentations), or Workshop (1 chair, 1-2 presentations; 60 minutes in length; 30 minutes reserved for discussion).
Before beginning your submission, it may be a good idea to gather all the information that you will be required to submit.
There are six steps to the submission process:
- Track: You will be asked to choose which track you are submitting to.
- Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
- People: Provide your name and contact information as the session organizer. Enter presenters by choosing the "Presenter" checkbox. You will need to enter the presentation title as well. Once a presenter has been entered, you will see the presentation title and presenter's name listed on the "People" step. Click on the icon in the Abstract text column to enter the abstract. Click on the author's name to add co-presenters and speaker bios.
- Objectives: Please include 4 Learning Objectives for the entire session (not required for Forums). The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." All 4 Learning Objectives need to be addressed by the speakers. The Learning Objectives should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
- Define Smart Grid functions, objectives and architecture
- Describe how the Smart Grid affects building operations
- Provide an overview of Smart Grid projects in North America
- Describe the federal policies and regulations promoting the Smart Grid
- Explain how building operators can obtain access to their energy use and usage profile information
- Describe how to use electricity use/profile information to reduce energy costs through features such as alerts, billing histories, graphs, usage histories for budgeting
- Method of Assessment: Please include 10 questions and answers (in T/F, Yes/No, or multiple choice format only) for the entire session based on the Learning Objectives and what will be covered within the speakers' presentations (not required for Forums).
- Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.
Publication Schedule
This is the overall publication schedule for the 2016 ASHRAE Winter Conference, Orlando. For specific details and questions regarding these dates, please contact the appropriate Track Chair.
| June 4, 2015 | Website Opens for Seminar, Forum and Workshop Proposals |
| July 10, 2015 | Final Conference Papers Submitted for Review (Includes Bio, Learning Objectives and Methods of Assessment) |
| August 3, 2015 | Conference Paper accept/reject notifications |
| August 10, 2015 | Seminar, Forum and Workshop Proposals Due |
| August 21, 2015 | Revised Conference Papers/Final Technical Papers Due |
| August 28, 2015 | Conference and Technical Paper Final Accept/Reject Notifications |
| September 11, 2015 | Seminar, Forum, Workshop Accept/Reject Notifications |
| December 4, 2015 | Upload of PPTs Begins |
| January 4, 2016 | All PPTs Due Online |
| January 20, 2016 | Final Day for Commercialism Revision Upload Prior to On-Site |
| January 23, 2016 | Speaker’s Lounge Opens |
Authors' Resources
Authors' Manual
Note: Conference Papers, as well as Technical Papers, must be prepared in accordance with ASHRAE’s Authors’ Manual.Conference Paper Formatting
View how a sample paper should be formatted. Download the conference paper template in MS Word. As the instructions indicate, use this Word template to format your conference paper.Agreement to Publish
Authors of approved Conference Paper abstracts are required to submit a signed Agreement to Publish form. A link will be in the acceptance letter to access and submit the form in electronic format.Description of Papers
There are two types of paper presentations: Conference Paper and Technical Paper. Both must be submitted by their respective deadlines in order to be considered for presentation at the 2016 ASHRAE Winter Conference in Orlando, FL. Please note the submission process is different for each paper type.
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Conference Papers: two-step process - an abstract of the paper (400 words or less) is due for review by March 23, 2015. (Please select the "Submission Process" tab for more details and examples). The abstract must be approved prior to submitting the paper.
Conference papers are shorter than technical papers, undergo a less stringent review and can be prepared closer to the conferences. Unlike technical papers, abstracts of conference papers are submitted first for review. Upon acceptance of the abstract, papers are due July 6, 2015 and undergo a single-blind review and must be approved by two reviewers. Due to this shorter time frame for review as well as a single review cycle, Conference Papers being submitted should be considered "Final" by the author. "Final" means that it could be published on the internet the next day – which puts responsibility by the author to have quality checks prior to submitting. Conference papers can be a maximum of eight single-spaced pages in length. Papers are submitted in 'final' form using the template.
Guidelines for Authors of Approved Conference Paper Abstracts
Below are some guidelines to consider when preparing your Conference Paper. Please note that the guidelines are significant factors in determining the acceptance of your Conference Paper.- Adherence to the template.
The Conference Paper template and paper sample are located on the Author's Resources tab for your reference. Per the conference paper template, please include an author's note at the bottom of page 1 of your manuscript.
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
- Paper is no more than 8 single-spaced pages in length total (includes text, tables, figures, etc.)
- Non-commercial (paper does not focus on a single product -- proprietary or not.)
- Paper has not been previously published.
- Equations are accurate.
- Paper includes dual units (I-P and SI). Both text and tables require the addition of dual units.
- Technical merit, effectiveness of the manuscript (organization & writing), originality.
- Relevance to ASHRAE members.
- Acknowledgment of the work of others by reference. Refer to the Chicago Manual of Style to make sure your in-text citations and reference list match the proper format. Using the link above, click on the Author-Date tab to see more information for formatting citations. ASHRAE follows the author-date citation format.
- Ready to be published.
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
- Additionally, your Conference Paper must be submitted as a PDF file, referencing your ID# as the file name.
- Adherence to the template.
- Technical Papers: full-length Technical Papers are due April 20, 2015, and must complete final review by August 28, 2015.
Technical papers are presented by authors at ASHRAE Winter and Annual conferences and then published in ASHRAE Transactions. Papers submitted for review must be both technically accurate and clearly written. Technical papers undergo a rigorous double-blind review and must be approved by three reviewers knowledgeable in the subject matter. Presentation is by poster or orally, if grouped into a session with related papers. Technical papers can be up to 30 double-spaced manuscript pages in length, including tables and charts, and a maximum of 12 figures (not counted in the page count).Guidelines for Complete Submission of a Technical Paper for Review
To submit a full-length technical paper, go to http://mc.manuscriptcentral.com/ashrae. The following items are mandatory for submission:
- When writing your Technical Paper manuscript, please follow the guidelines in the ASHRAE Authors Manual.
- Upload a title page with complete authors' listing (Word format). The author's listing should be submitted as a separate file (Word format), and must include:
- Title of the paper
- Author names in desired order, principal author first, with (if applicable) ASHRAE membership grade, academic degrees at the doctoral level (e.g., Ph.D., D.Sc.), and professional certification (e.g., P.E., BEMP, BEAP, CPMP, HBDP, OPMP).
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
- Complete contact information for the corresponding author, including mailing address, phone and fax numbers, and email address.
- The paper has a maximum of 12 figures.
- The length of the text including tables is a maximum of 15 single spaced pages (and figures can be extra.)
- Upload your Agreement to Publish form(s) signed by every author.
- Upload in Word format 2 Learning Objectives and 4 Question and Answers (select the file designation “not for review”.)
- Include dual units of measurements in tables and text (I-P and SI Units)
Learning Objectives and Q&A
ASHRAE submits its conference technical program for approval for NY PDHs, AIA Learning Units and GBCI LEED-AP continuing education credits. Among the requirements for approval are Learning Objectives and Questions and Answers for each of the sessions.
Seminar and Workshop Session Chairs are required to submit 4 Learning Objectives and 10 Questions and Answers. These cover the entire seminar.
Conference Paper and Technical Paper Authors are required to submit 2 Learning Objectives and 4 Question and Answers upon upload of the final paper.
Q&A sets should be in multiple choice or true-false format. These questions will be used for quizzing in the Virtual Conference to provide virtual attendance certificates to Virtual Conference users.
Following are examples of each:
Learning Objectives: The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to…" Learning Objectives need to be addressed by the speakers and should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
- Define Smart Grid functions, objectives and architecture
- Describe how the Smart Grid affects building operations
- Provide an overview of Smart Grid projects in North America
- Describe the federal policies and regulations promoting the Smart Grid
Method of Assessment (Q&A): Please include questions with answers based on the Learning Objectives and what will be covered within the Seminar.
Tips for writing Q&As:
DO:
- Do offer answers that are in True/False, Yes/No or multiple choice format only.
- Do provide only one correct answer per question. If your question has multiple answers, all correct answers must be listed together as one option.
- Don't create answers in the "Check All That Apply" format.
- Don't provide more than one correct answer for any question.
- Don't write a question with an answer that may be an opinion. Answers must be objectively correct or incorrect.
Example:
- Is 55F the desired coil leaving air temperature in Florida?
- Yes
- No
- True or false: You should use a humidifier in a Florida Lab.
- True
- False