The conference's technical program will focus on core HVAC&R tracks and, with the re-branding of ASHRAE highlighting its efforts in building technology, the Conference presents timely tracks on Large Building Design and Facility Management.
The 2013 ASHRAE Winter Conference has completed its call for papers, and will begin accepting seminar and forum program proposals on June 1.
The Large Building Design track seeks programs that highlight the opportunities presented to the design and construction team with "larger than life" facilities and systems throughout the world.
The Facility Management track seeks programs that address energy conservation measurement case studies; new and revived management tools, e.g. building information modeling; increased technologies for automation systems; and overall facility management with an eye towards financial management.
The Energy Conservation track seeks programs that will highlight case studies and research that expand on the simple to the complex energy savings measures being implemented in today's and tomorrow's designs. This track addresses how designs are using more techniques to reduce energy with the use of heat wheels and pipes, solar hot water, PV systems, higher efficient equipment, and many other concepts that are pushing to be standard design practice.
The Standards, Guidelines and Codes track brings to the forefront ASHRAE's work in standards and their intent on improving the built environment and its systems. Programs in this track seek to illustrate the changes to the standards and guidelines, their projected path and good design techniques to meet or exceed the standards.
Held in conjunction with the 2013 Winter Conference is the ASHRAE co-sponsored AHR Exposition, Jan. 28-30, 2013, which is expected to attract more than 40,000 visitors and exhibitors. For additional information, see www.ahrexpo.com.
The 2013 ASHRAE Winter Conference program includes additional tracks on HVAC&R Systems and Equipment, HVAC&R Fundamentals and Applications, Refrigeration and a Special Interest Track – Industrial & Transportation Ventilation.
"I am excited about the potential of the Industrial & Transportation Ventilation Track developing into a mini-conference within the main conference, covering the Industrial and Manufacturing sector that is very prevalent in Texas," Wade Conlan, an ASHRAE member who serves as chair of the technical program for the conference, said. "The conference seeks to draw on the expertise from those markets to present design, construction and operational case studies and generally accepted practices to the conference attendees."
The technical program takes place Sunday, January 27 – Wednesday, January 30 and includes paper presentations as well as non-paper presentations.
The Web site will be open to submit seminar and forum program proposals from June 1, 2012 – August 13, 2012. To see the list of items that will be required for a seminar submission, please select the appropriate tab below for additional details.
Chairs and Speakers please note: This is the first ASHRAE conference where speakers will receive a 75% discount off of the registration fees. The Chair and Speaker registration fee is $95. Please keep this new registration fee in mind when you solicit speakers and agree to chair a seminar or moderate a forum.
Contact Info/Tracks
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Track 1: HVAC&R Systems & Equipment
Track Chair: Yunho Hwang / Keith Newcomer
Email: yhhwang@umd.edu / keith.newcomer@piedmontng.com
An HVAC&R system is a combination of equipment engineered and duct and/or pipe distribution to operate in concert to provide the desired results for the space or process. Whether simple, standard, or unconventional – the equipment and system distribution must be designed, installed, operated, and maintained to achieve those results. The series of programs and papers in this track will highlight the basic to advanced options for the designers, contractors and operators to deliver effective, efficient, sustainable systems.
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Track 2: HVAC Fundamentals and Applications
Track Chair: Mike McDermott
Email: mmcdermott@grummanbutkus.com
Fundamentals are the building blocks for understanding their applications. Thermodynamics, fluid flow and psychrometrics are key components to evaluating the basic to advanced applications. In addition, topics that cover the standard “value engineering” items like resized duct or pipe could be addressed. The intent of this track is to provide papers and programs that cover varying levels of fundamentals for the designer in a wide array of topics.
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Track 3: Standards, Guidelines and Codes
Track Chair: Jon Cohen
Email: jonjcohen1@gmail.com
ASHRAE is known for its standards – and they are constantly evolving with the intent on improving the built environment and its systems. Designers, Contractors and Owners must be able to keep up with the changes in the current cycle but to also be aware of what is to come existing and future standards. In addition, there is a large interaction of ASHRAE with the code authorities and government to incorporate these standards and guidelines. The series of sessions in this track will illustrate the changes to the standards and guidelines, their projected path and good design techniques to meet or exceed the standards.
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Track 4: Energy Conservation
Track Chair: Charles E. Henck
Email: chenck@wrallp.com
Whether it is new construction, renovation, routine maintenance or energy audits there is a major concern over the use of energy in the built environment. Designs are using more techniques to reduce energy with the use of energy wheels and pipes, solar energy, photo voltaic, and more efficient equipment and new concepts that are pushing to be standard design practice. In addition, modeling is being used to generate more life cycle cost decisions for the design and value-engineering decisions beyond standard HVAC practice. This track will highlight case studies and research that expand on the simple to the complex energy savings measures being implemented in today’s and tomorrow’s designs.
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Track 5: Refrigeration
Track Chair: Robert B. Risley / Wade Conlan
Email: rrisley@fpl.com / wconlan@hanson-inc.com
The refrigeration cycle is found in almost every component in our lives; personal comfort, food and beverage, medicinal needs, transport, and many other processes. This track will draw upon technical papers, practical solutions, and new opportunities that will cover a broad range of refrigeration applications as well as refrigerants.
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Track 6: Large Building Design
Track Chair: Douglas C. Cochrane
Email: doug.cochrane@carrierenterprise.com
Is everything really bigger in Texas? Many buildings are larger than average in square footage; large assembly, healthcare, and industrial facilities. Many are taller in terms of office, hotel and multi-family. However, there are large buildings almost everywhere, not just Texas. This track will draw upon "larger than life" case studies, as well as large building HVAC systems that can be classified as "innovative and/or 21st century" that highlight the opportunities presented and achieved by the designer, builder, and operator for facility HVAC systems throughout the world.
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Track 7: Facility Management: Operations, Technology and Energy Improvements
Track Chair: Bill Dean
Email: Bill.Dean@nrc-cnrc.gc.ca
The Facility Management Team has to determine and then strategically manage their operating budget for operating, maintenance and capital expenditure – in ways that will provide the best return on their investment in today’s sustainability drive and in sync with the organization or institution’s master plans and/or business plans. In today’s economic environment, those dollars and decisions are only being scrutinized more than ever. This track will seek papers and programs that cover energy conservation measure case studies, new and revived management tools addressing BIM as a management tool, increased technologies for automation systems, and overall facility management with an eye towards overall financial management and sustainable building services.
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Track 8: Industrial & Transportation Ventilation
Track Chair: Sarah E. Maston
Email: sarah@greenfootprintscx.com
Often considered boutique engineering, both industrial and transportation design, construction, operation, and maintenance needs to be elevated to equal status with other HVAC applications. These systems require the same design approach as other system designed but usually have special technical requirements that mandate close velocity capture/control, air quality control, etc. that can be overlooked but the more traditional building system design engineer. This track will seek case studies and trouble-shooting projects highlighting the opportunities and pitfalls associated with these unique applications.
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Track 9: Indoor Environmental Pollution Sources
Track Chair:
Email:
Description
Conference Program Chair: Wade Conlan
Email: wade.conlan@exp.com
Staff Support
For information on the technical program, special events, special sessions and general conference inquiries
Tiffany D. Cox
Conference Program Administrator
Email: tcox@ashrae.org
Technical Support
For technical problems or for help in submitting an abstract online, email Tech Support
Submission Process
Submission Instructions
To begin, please choose the program type that you would like to submit a program proposal to.
Submissions for this meeting are no longer being accepted.
Before beginning your submission, it may be a good idea to gather all the information that you will be required to submit.
There are six steps to the submission process.
Note that Forum submissions do not require Methods of Assessment or Learning Objectives.
- Track: Select a track for your submission.
- Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
- People: Provide your name and contact information as the session organizer.
Enter presenters by choosing the "Presenter" checkbox. You will need to enter the presentation title as well. Once a presenter has been entered, you will see the presentation title and presenter's name listed on the "People" step. Click on the icon in the Abstract text column to enter the abstract. Click on the author's name to add co-presenters and speaker bios. - Objectives (Seminars Only): Please include six Learning Objectives for the entire session. The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." All six Learning Objectives need to be addressed by the speakers. The Learning Objectives should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
- Define Smart Grid functions, objectives and architecture
- Describe how the Smart Grid affects building operations
- Provide an overview of Smart Grid projects in North America
- Describe the federal policies and regulations promoting the Smart Grid
- Explain how building operators can obtain access to their energy use and usage profile information
- Describe how to use electricity use/profile information to reduce energy costs through features such as alerts, billing histories, graphs, usage histories for budgeting
- Method of Assessment (Seminars Only): Please include 10 questions and answers for the entire session based on the Learning Objectives and what will be covered within the speakers’ presentations.
- Confirmation: When you are happy with your submission, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.
Publication Schedule
This is the overall publication schedule for the ASHRAE 2013 Winter Conference, Dallas. For specific details and questions regarding these dates, please contact the appropriate Track Chair.
| June 1 | Web Site Opens for Seminar and Forum Proposals |
| July 9 | Final Conference Papers Submitted for Review |
| Aug. 13 | Seminar and Forum Program Proposals Due |
| Sept. 14 | Conference Papers Accept/Reject Notifications and Notifications of Seminar and Forum Accept/Reject Distributed |
| Dec. 7 | Upload of PPTs Begin |
| January 7, 2013 | All PPTs Due Online |
| Jan. 26 | Speaker's Lounge Opens |
Authors' Resources
Sample Paper
View a sample paper in PDF format.Templates
Download the conference paper template in MS Word.Publishment Agreement
Download the agreement to publish form in PDF format.Description of Papers
There are two types of paper presentations: Conference Paper and Technical Paper. Both must be submitted by their respective deadlines in order to be considered for presentation at the 2013 Winter Conference in Dallas, TX.. Please note the submission process is different for each paper type.
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Conference Papers: two-step process - an abstract of the paper (400 words or less) is due for review by March 19. (Please select the "Submission Process" tab for more details and examples). The abstract must be approved prior to submitting the paper.
Conference papers are shorter than technical papers, undergo a less stringent review and can be prepared closer to the conferences. Unlike technical papers, abstracts of conference papers are submitted first for review. Upon acceptance of the abstract, papers are due July 9, 2012 and undergo a single-blind review and must be approved by two reviewers. Due to this shorter time frame for review as well as a single review cycle, Conference Papers being submitted should be considered "Final" by the author. "Final" means that it could be published on the internet the next day – which puts responsibility by the author to have quality checks prior to submitting. Conference papers can be a maximum of eight single-spaced pages in length. Papers are submitted in 'final' form using the template.
Guidelines for Authors of Approved Conference Paper Abstracts
Below are some guidelines to consider when preparing your Conference Paper. Please note that the guidelines are significant factors in determining the acceptance of your Conference Paper.- Adherence to the template.
The Conference Paper template and paper sample are located on the Author's Resources tab for your reference. Per the conference paper template, please include an author's note at the bottom of page 1 of your manuscript.
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
- Paper is no more than 8 single-spaced pages in length total (includes text, tables, figures, etc.)
- Non-commercial (paper does not focus on a single product -- proprietary or not.)
- Paper has not been previously published.
- Equations are accurate.
- Paper includes dual units (I-P and SI). Both text and tables require the addition of dual units.
- Technical merit, effectiveness of the manuscript (organization & writing), originality.
- Relevance to ASHRAE members.
- Acknowledgment of the work of others by reference.
- Ready to be published.
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
- Additionally, your Conference Paper must be submitted as a PDF file, referencing your ID# as the file name.
Please return the Agreement to Publish form(s) signed by all authors to Tiffany Cox, Conference Program Administrator (fax: 678 539 2137, e-mail: tcox@ashrae.org) prior to July 9, 2012.
- Adherence to the template.
- Technical Papers: full-length Technical Papers are due April 16, 2012 and must complete final review by August 13, 2012.
Technical papers are presented by authors at ASHRAE Winter and Annual conferences and then published in ASHRAE Transactions. Papers submitted for review must be both technically accurate and clearly written. Technical papers undergo a rigorous double-blind review and must be approved by three reviewers knowledgeable in the subject matter. Presentation is by poster or orally, if grouped into a session with related papers. Technical papers can be up to 30 double-spaced manuscript pages in length, including tables and charts, and a maximum of 12 figures (not counted in the page count).Guidelines for Complete Submission of a Technical Paper for Review
To submit a full-length technical paper, go to http://mc.manuscriptcentral.com/ashrae. The following items are mandatory for submission:
- When writing your Technical Paper manuscript, please follow the guidelines in the ASHRAE Authors Manual.
- Upload a title page with complete authors' listing (Word format). The author's listing should be submitted as a separate file (Word format), and must include:
- Title of the paper
- Author names in desired order, principal author first, with (if applicable) ASHRAE membership grade, academic degrees at the doctoral level (e.g., Ph.D., D.Sc.), and professional certification (e.g., P.E.).
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
- Complete contact information for the corresponding author, including mailing address, phone and fax numbers, and email address.
- The paper has a maximum of 12 figures.
- The length of the text including tables is a maximum of 15 single spaced pages (and figures can be extra.)
- Upload your Agreement to Publish form(s) signed by every author.
- Include dual units of measurements in tables and text (I-P and SI Units)
Learning Objectives and Q&A
ASHRAE submits its conference technical program for approval for NY PDHs, AIA Learning Units and GBCI LEED-AP continuing education credits. Among the requirements for approval are Learning Objectives and Questions and Answers for each of the sessions.
As a part of the Seminar program submittal process, please include 6 Learning Objectives and 10 Questions with Answers. These are for the entire seminar as opposed to providing that number for each presentation.
Following are examples of each:
Learning Objectives: The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to…" Learning Objectives need to be addressed by the speakers and should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
- Define Smart Grid functions, objectives and architecture
- Describe how the Smart Grid affects building operations
- Provide an overview of Smart Grid projects in North America
- Describe the federal policies and regulations promoting the Smart Grid
- Explain how building operators can obtain access to their energy use and usage profile information
- Describe how to use electricity use/profile information to reduce energy costs through features such as alerts, billing histories, graphs, usage histories for budgeting
Method of Assessment (Q&A): Please include questions with answers based on the Learning Objectives and what will be covered within the Seminar.
Example:
Q1.Is 55F the desired coil leaving air temperature in Florida?
A1. No. Not enough moisture is removed from the airstream at 55 LAT.
Q2. Would you use a humidifier in a Florida Lab?
A2. Yes - for 100% Outside Air systems because it reaches less than 30% RH for periods of time which impact powdery substances.