Contact Info/Tracks
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Track 1: Fundamentals and Applications
Track Chair: Rupesh S Iyengar
Email: rupesh_iyengar@yahoo.com
Fundamentals are the foundation for understanding applications in engineering. Key components of ASHRAE fundamentals include thermodynamics, psychometrics, fluid and mass flow. This track provides opportunities for papers and presentations of varying levels across a large topic base. Concepts, design elements and shared experiences for theoretical and applied concepts of HVAC&R design are included.
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Track 2: HVAC&R Systems and Equipment
Track Chair: Ashu Gupta
Email: ashu.energy@gmail.com
HVAC&R Systems and Equipment are constantly evolving to address the changing requirements of the built environment. Papers and programs in this track will focus on the development of new systems and equipment, improvements to existing systems and equipment and the proper application and operation of systems and equipment.
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Track 3: Research Summit
Track Chair: Kristen Cetin
Email: cetinkri@msu.edu
Active research, and the exchange of those research findings, are critical to the development of our HVAC&R industry and built environment. The 8th annual research summit invites researchers to share those results, including ASHRAE-sponsored research and research of interest to the ASHRAE community. Researchers are invited to present papers, extended abstracts, seminars, forums or participate in panel discussions. The Research Summit includes a partnership with ASHRAE's archival journal, Science and Technology for the Built Environment.
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Track 4: Professional Development
Track Chair: Devin Abellon
Email: devin.abellon@yahoo.com
As members of a professional organization, we not only participate for the great value of technical exchange, but also the interpersonal exchange. We recognize that the single greatest strength of our organization is its membership. This track is designed to allow those professionals an opportunity to develop in the areas of presentation skills, leadership, team-building, understanding various business operations, interpersonal skills, etc. In short, the Professional Development Track will cover all aspects of business outside of engineering/technical applications and lends itself to interactive session types such as workshops and forums.
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Track 5: Grid-Interactive Efficient Built Environment
Track Chair: Vikrant Aute
Email: vikrant@umd.edu
This new track focuses on the effects of industry trends (grid-enabled buildings, demand response, decarbonization, etc.) on system, building and community design practices. Topics include smart building, grid-enabled equipment and appliance, and HVAC design and operation for load flexibility. Topic can also include energy storage (thermal, battery, building mass, etc.), energy recovery (from condenser water or air), time-of-day practices, utility programs, etc.Description
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Track 6: Multifamily and Residential Buildings
Track Chair: Sonya Pouncy
Email: sonyapouncy@gmail.com
Multifamily is one of the fast growth building sectors but has been underserved. Multifamily buildings present challenges and opportunities on energy codes requirements, energy efficiency opportunities, ventilation and air tightness balance, and equality to address low-income multifamily buildings. This track covers programs and papers on best practices, utility and above-code incentive programs, field studies, and codes and standards requirements. This track also welcomes programs and papers for single family housing and other residential buildings.
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Track 7: Resilient Buildings and Communities
Track Chair: Christine Reinders-Caron
Email: christinereinders@gmail.com
The cycle of building development, design and construction is moving more rapidly than ever. Key stakeholders in the design and construction process face new challenges of responding to a range of environmental, market and consumer-driven pressures. Increasingly, it is being recognized that “smart” buildings and integrated systems are central to successfully addressing challenges posed by climate change, natural disasters, accidents, disease, and terrorism. Papers and program in this track focus on innovation and exploration related to these challenges and best practices that enable adaptability, resilience and recovery of buildings and communities.
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Track 8: Zero Energy Buildings and Communities: Opportunities and Challenges
Track Chair: Raul Simonetti
Email: raul.simonetti@carel.com
To address the climate change challenges and carbon reduction needs, zero energy buildings and communities have proven concept in many cases. However these case studies remain a very minor portion of the building stock. This track provides an opportunity to address the challenges and demonstrate opportunities in a wide range of perspectives. Topics in this track includes integrated design approach, tools and resources to make it easier on zero energy design and operation, innovative and state-of-art technologies and strategies; balance between energy efficiency measures and on-site renewable generation, aggregated scale to achieve zero energy communities and campuses. This track will also cover the topics on policies and regulations, codes and standards and utility programs for adoption and scale up of zero energy buildings and communities.
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Track 9: Building Myths
Track Chair: Kimberly Pierson
Email: kdpwildcat@gmail.com
It is often difficult to present or publish “negative” results where there was no successful outcome of an experiment or study. This often leads to people conducting similar experiments to discover what others knew but never published. This min-track is designated to share the lessons learned from these precious experiences. This mini-track will also identify and test unquestioned assumptions related to the built environment and its efficient operation.
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Track 10: Leadership Moments
Track Chair:
Email:
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Track 11: Virtual Networking Happy Hours
Track Chair:
Email:
Conference Program Chair: Bing Liu
Email: BLiu@neea.org
Staff Support
For information on the technical program, special events, special sessions and general conference inquiries
Tiffany D. Cox
Assistant Manager of Conference Programs
Email: tcox@ashrae.org
Technical Support
For technical problems or for help in submitting an abstract online, email Tech Support
Program Submission Process
The website is now open for Seminar and Workshop Proposals. Please follow these steps:
To begin, please choose the program type that you would like to submit a program proposal to: Seminar (1-2 presentations - 60 minutes in length; 3-4 presentations - 90 minutes in length) or Workshop (1 chair, 1-2 presentations; 60 minutes in length; 30 minutes reserved for discussion).
Before beginning your submission, it may be a good idea to gather all the information that you will be required to submit.
There are six steps to the submission process:
- Track: You will be asked to choose which track you are submitting to.
- Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
- People: Provide your name and contact information as the session organizer. Enter presenters by choosing the "Presenter" checkbox. You will need to enter the presentation title as well. Once a presenter has been entered, you will see the presentation title and presenter's name listed on the "People" step. Click on the icon in the Abstract text column to enter the abstract. Click on the author's name to add co-presenters and speaker bios.
- Objectives: Please include 4 Learning Objectives for the entire session (not required for Forums). The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." All 4 Learning Objectives need to be addressed by the speakers. The Learning Objectives should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
- Define Smart Grid functions, objectives and architecture
- Describe how the Smart Grid affects building operations
- Provide an overview of Smart Grid projects in North America
- Describe the federal policies and regulations promoting the Smart Grid
- Method of Assessment: Please include 10 questions and answers (in T/F, Yes/No, or multiple choice format only) for the entire session based on the Learning Objectives and what will be covered within the speakers' presentations (not required for Forums).
- Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.
Seminars and Workshops are eligible for GBCI and AIA credits.
NEW >> The website is also open for Forum, Panel, and Debate Proposals. Please follow these steps:
To begin, please choose the program type that you would like to submit a program proposal to: Forum (1 moderator; 60 minutes in length; 3-6 participants; no presentations), Debate (1 moderator; 60-90 minutes in length; no individual presentations), or Panel (1 moderator; 3-4 panelists; 60-90 minutes in length; no individual presentations).
- Track: You will be asked to choose which track you are submitting to.
- Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
- People: Provide your name and contact information as the session organizer. Enter presenters by choosing the "Panelist" checkbox. You will need to enter a moderator.
- Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.
Forums, Debates, and Panels are not eligible for GBCI and AIA credits.
All Program Types are recorded for the Virtual Conference.
Extended Abstract Submission Process
The Extended Abstract submission process consists of 6 steps.
- Track
You will be asked to choose which track you are submitting to. - Title
Enter the title of your extended abstract, and your email address so that you can receive a submission confirmation email.
You will also be asked to indicate whether this extended abstract has been previously submitted. If you choose, you can enter the name of your intended session chair, if your extended abstract is to be part of a planned session. You may also optionally enter a technical committee. - Keywords You will be asked to enter three keywords relating to your extended abstract.
- Author
You will be required to enter a presenting author, and may additionally enter co-authors. - Shortened Abstract for Promotion
Enter the abstract text for your submission (100 words or less). - Extended Abstract
Upload your extended abstract document. - Confirmation
You will be asked to review all the information you have entered. Please make sure that everything is correct, then click the Conclude button.
Session Chairs: Please submit your request for Conference Paper Sessions and Extended Abstract Sessions to Tiffany Cox, tcox@ashrae.org. Make sure to include the title and abstract for the session, sponsoring TC, and titles and authors for each paper within in your proposal e-mail. A Conference Organizer will reply to your request to organize a paper session for the conference. The Session Chair's responsibilities are extensive - please review them in the Session Chairs Handbook.
Publication Schedule
This is the overall publication schedule for the 2020 ASHRAE Virtual Conference, . For specific details and questions regarding these dates, please contact the appropriate Track Chair.
Monday, August 12, 2019 | Conference Paper Abstracts, Technical Papers and Paper Session Requests Due |
Friday, August 30, 2019 | Conference Paper Abstract Accept/Reject Notifications |
Monday, December 2, 2019 | Conference Papers Due - Submitted for Review (Includes Bio, Learning Objectives and Methods of Assessment) |
Friday, December 20, 2019 | Conference Paper Accept/Revise/Reject Notifications |
Wednesday, January 13, 2020 | Website Opens for Seminar, Workshop, Panel, Debate, Forum and Extended Abstract Proposals |
Monday, January 13, 2020 | Revised Conference Papers/Final Technical Papers Due |
Monday, February 10, 2020 | Extended Abstract Paper Due |
Monday, February 17, 2020 | Program Submissions (Seminar, Forum, Workshop, Debate and Panel) Due |
Tuesday, February 18, 2020 | Conference and Technical Paper Final Accept/Reject Notifications |
Wednesday, February 26, 2020 | Extended Abstract Accept/Reject Notifications |
Monday, March 9, 2020 | Final Extended Abstract file due |
Monday, March 16, 2020 | Debate, Panel, Seminar, Forum, Workshop Accept/Reject Notifications |
Monday, March 16, 2020 | Conference Program Scheduling released |
Friday, May 1, 2020 | Upload of presentation open for review |
Monday,June 1, 2020 | Presentation submissions due |
Authors' Resources
Sample Paper
View a sample paper in PDF format.Templates
Download the conference paper template in MS Word.Download the extended abstract template in MS Word.
Agreement to Publish
Authors of approved Conference Paper abstracts are required to submit a signed Agreement to Publish form. A link will be in the acceptance letter to access and submit the form in electronic format.Description of Papers
There are two types of paper presentations: Conference Paper and Technical Paper. Both must be submitted by their respective deadlines in order to be considered for presentation at the 2020 ASHRAE Virtual Conference in , . Please note the submission process is different for each paper type.
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Conference Papers: two-step process - an abstract of the paper (400 words or less) is due for review by March 18, 2019. (Please select the "Submission Process" tab for more details and examples). The abstract must be approved prior to submitting the paper.
Conference papers are shorter than technical papers, undergo a less stringent review and can be prepared closer to the conferences. Unlike technical papers, abstracts of conference papers are submitted first for review. Upon acceptance of the abstract, papers are due July 8, 2019 and undergo a single-blind review and must be approved by two reviewers. Conference papers can be a maximum of eight single-spaced pages in length. Papers are submitted in 'final' form using the template.
Guidelines for Authors of Approved Conference Paper Abstracts
Below are some guidelines to consider when preparing your Conference Paper. Please note that the guidelines are significant factors in determining the acceptance of your Conference Paper.- Adherence to the template.
The Conference Paper template and paper sample are located on the Author's Resources tab for your reference. Per the conference paper template, please include an author's note at the bottom of page 1 of your manuscript.
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
- Paper is no more than 8 single-spaced pages in length total (includes text, tables, figures, etc.)
- Non-commercial (paper does not focus on a single product -- proprietary or not.)
- Paper has not been previously published.
- Equations are accurate.
- Paper includes dual units (I-P and SI). Both text and tables require the addition of dual units.
- Technical merit, effectiveness of the manuscript (organization & writing), originality.
- Relevance to ASHRAE members.
- Acknowledgment of the work of others by reference.
- Ready to be published.
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
- Additionally, your Conference Paper must be submitted as a PDF file, referencing your ID# as the file name.
- Adherence to the template.
- Technical Papers: full-length Technical Papers are due August 12, 2019, and must complete final review by January 13, 2020.
Technical papers are presented by authors at ASHRAE Winter and Annual conferences and then published in ASHRAE Transactions. Papers submitted for review must be both technically accurate and clearly written. Technical papers undergo a rigorous double-blind review and must be approved by three reviewers knowledgeable in the subject matter. Presentation is by poster or orally, if grouped into a session with related papers. Technical papers can be up to 30 double-spaced manuscript pages in length, including tables and charts, and a maximum of 12 figures (not counted in the page count).Guidelines for Complete Submission of a Technical Paper for Review
To submit a full-length technical paper, go to http://mc.manuscriptcentral.com/ashrae. The following items are mandatory for submission:
- When writing your Technical Paper manuscript, please follow the guidelines in the ASHRAE Authors Manual.
- Upload a title page with complete authors' listing (Word format). The author's listing should be submitted as a separate file (Word format), and must include:
- Title of the paper
- Author names in desired order, principal author first, with (if applicable) ASHRAE membership grade, academic degrees at the doctoral level (e.g., Ph.D., D.Sc.), and professional certification (e.g., P.E., BEMP, BEAP, CPMP, HBDP, OPMP).
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
- Complete contact information for the corresponding author, including mailing address, phone and fax numbers, and email address.
- The paper has a maximum of 12 figures.
- The length of the text including tables is a maximum of 15 single spaced pages (and figures can be extra.)
- Upload your Agreement to Publish form(s) signed by every author.
- Upload in Word format 2 Learning Objectives and 4 Question and Answers (select the file designation "not for review".)
- Include dual units of measurements in tables and text (I-P and SI Units)
Learning Objectives and Q&A
ASHRAE submits its conference technical program for approval for NY PDHs, AIA Learning Units and GBCI LEED-AP continuing education credits. Among the requirements for approval are Learning Objectives and Questions and Answers for each of the sessions.
Seminar and Workshop Session Chairs are required to submit 4 Learning Objectives and 10 Questions and Answers. These cover the entire seminar.
Conference Paper and Technical Paper Authors are required to submit 2 Learning Objectives and 4 Question and Answers upon upload of the final paper.
Q&A sets should be in multiple choice or true-false format. These questions will be used for quizzing in the Virtual Conference to provide virtual attendance certificates to Virtual Conference users.
Following are examples of each:
Learning Objectives: The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." Learning Objectives need to be addressed by the speakers and should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
- Define Smart Grid functions, objectives and architecture
- Describe how the Smart Grid affects building operations
- Provide an overview of Smart Grid projects in North America
- Describe the federal policies and regulations promoting the Smart Grid
Method of Assessment (Q&A): Please include questions with answers based on the Learning Objectives and what will be covered within the Seminar.
Example:
- Is 55F the desired coil leaving air temperature in Florida?
- Yes
- No
- True or false: You should use a humidifier in a Florida Lab.
- True
- False