Contact Info/Tracks

• Track 1: Systems & Equipment in the Built Environment

  Track Chair: Kimberly Pierson / Carrie Monplaisir

  Email: kdpwildcat@gmail.com / carrie.monplaisir@gmail.com

  Selection of equipment and systems is paramount to HVAC&R design. Papers and programs in this track will assist designers, engineers, and operators in the design, selection, and operation of HVAC&R systems and equipment.

• Track 2: Fundamentals and Applications

  Track Chair: Gary C. Debes / Carrie Monplaisir

  Email: gary.debes@comcast.net / carrie.monplaisir@gmail.com

  Fundamentals are the foundation for understanding applications in engineering. Key components of ASHRAE fundamentals include thermodynamics, psychrometrics, fluid and mass flow. This track provides opportunities for papers and presentations of varying levels across a large topic base. Concepts, design elements and shared experiences for theoretical and applied concepts of HVAC&R design are included.

• Track 3: Optimization in HVAC&R

  Track Chair: Vikrant Aute / Carrie Monplaisir

  Email: vikrant@umd.edu / carrie.monplaisir@gmail.com

  The application of systematic optimization techniques is gaining ground in the field of HVAC&R, resulting in significant cost and performance benefits. This track seeks programs focused on using models to inform decision-making for design and operation of HVAC&R and High Performance Buildings. Topics of interest include but are not limited to: novel optimization techniques and their application to HVAC&R, optimization of heat transfer surfaces, component optimization, system optimization, optimization of high performance buildings, model-predictive control and other methods focusing on minimizing first and operating costs of these systems.

• Track 4: Commissioning New & Existing Buildings

  Track Chair: Raul Simonetti / Carrie Monplaisir

  Email: raul.simonetti@carel.com / carrie.monplaisir@gmail.com

  With low energy and zero energy buildings becoming more prevalent, there are many issues that arise with installation, startup, commissioning and O&M. Making sure that the design intent of these more complicated HVAC systems is understood by all team members and building operators is key to the building’s success. This track will address an array of topics including lessons learned, improvement of process and team communications and effort to improve the installation, startup, O&M and commissioning of HVAC systems.

• Track 5: Occupant Health & Safety

  Track Chair: Christine Reinders / Carrie Monplaisir

  Email: hbookerlauridson@gmail.com / carrie.monplaisir@gmail.com

  Indoor air quality has become a vital consideration during all phases of a building’s life as it is closely linked to comfort, occupant satisfaction, productivity and health. Proper design of fire and smoke control is another crucial method in protecting building occupants. This track seeks presentations and papers that explore these links, particularly in ways that make the case for high levels of indoor air quality compelling to building owners. Topics including (but not limited to): filtration, change-overs, best practices for maintainability, fire ratings/dampers, detection and ventilation for toxic gases, operator safety in equipment rooms, OSHA requirements, industrial and hazardous spaces, and many other design aspects directly related to occupant health & safety.

• Track 6: Modeling Throughout the Building Life Cycle

  Track Chair: Nivedita Jadhav / Carrie Monplaisir

  Email: nivi2307@gmail.com / carrie.monplaisir@gmail.com

  Modeling was originally concerned primarily with building and system design specifications. The demands of energy efficient operation brought about the need for modeling of part-load operation for a variety of off-design conditions. The explosion of computational capacity and data collection capability is rapidly expanding the scope, complexity and practical applications of modeling both during design, but even more so for fault detection, diagnostics and operational optimization. Presentations and papers are solicited related to all aspects of building modeling, with a particular interest in successful applications that have extended modeling into operational phases of the building life cycle.

• Track 7: Professional Development

  Track Chair: Rupesh S Iyengar / Carrie Monplaisir

  Email: rupesh_iyengar@yahoo.com / carrie.monplaisir@gmail.com

  As members of a professional organization, we not only participate for the great value of technical exchange, but also the interpersonal exchange. We recognize that the single greatest strength of our organization is its membership. This track is designed to allow those professionals an opportunity to develop in the areas of presentation skills, leadership, team-building, understanding various business operations, interpersonal skills, etc. In short, the Professional Development Track will cover all aspects of business outside of engineering/technical applications and lends itself to interactive session types such as workshops and forums.

• Track 8: Research Summit

  Track Chair: Bing Liu / Carrie Monplaisir

  Email: bliu@neea.org / carrie.monplaisir@gmail.com

  Active research, and the exchange of those research findings, are critical to the development of our HVAC&R industry and built environment. The seventh annual research summit invites researchers to share those results, including ASHRAE-sponsored research and research of interest to the ASHRAE community. Researchers are invited to present papers, seminars, forums or participate in panel discussions. The Research Summit includes a partnership with ASHRAE's archival journal, Science and Technology for the Built Environment.

• Track 9: Radiant Heating & Cooling

  Track Chair: Devin A. Abellon / Carrie Monplaisir

  Email: devin.abellon@uponor.com / carrie.monplaisir@gmail.com

  As more and more jurisdictions and building owners are answering the call to establish higher energy-use standards for their construction projects, design teams are looking beyond traditional HVAC solutions to provide energy efficiency while maintaining occupant comfort and safety. A system that continues to gain momentum in North America is radiant heating and cooling. A radiant design strategy embodies the integration of architectural design and HVAC systems design with overall energy efficiency and comfort in mind. The papers and presentations in this track will explore the fundamental concepts of how different radiant systems work (high mass vs. low mass), how they are designed, constructed and optimally controlled, and where they have been used in the past, with lessons learned and documented performance data.

• Track 10: Modeling Throughout the Building Life Cycle/Research Summit

  Track Chair: Bing Liu

  Email: bliu@neea.org

  Session to include modeling and research Conference Papers and Extended Abstracts.

• Track 11: Radiant Heating & Cooling/Research Summit

  Track Chair: Bing Liu

  Email: bliu@neea.org

  TBA

Conference Program Chair: Carrie Anne Monplaisir

Email: carrie.monplaisir@gmail.com

Staff Support

For information on the technical program, special events, special sessions and general conference inquiries
Tiffany D. Cox
Assistant Manager of Conference Programs
Email: tcox@ashrae.org

Technical Support

For technical problems or for help in submitting an abstract online, email Tech Support

Program Submission Process

The website is now open for Seminar and Workshop Proposals. Please follow these steps:

To begin, please choose the program type that you would like to submit a program proposal to: Seminar (1-2 presentations - 60 minutes in length; 3-4 presentations - 90 minutes in length) or Workshop (1 chair, 1-2 presentations; 60 minutes in length; 30 minutes reserved for discussion).

Before beginning your submission, it may be a good idea to gather all the information that you will be required to submit.

There are six steps to the submission process:

1. Track: You will be asked to choose which track you are submitting to.
2. Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
3. People: Provide your name and contact information as the session organizer. Enter presenters by choosing the "Presenter" checkbox. You will need to enter the presentation title as well. Once a presenter has been entered, you will see the presentation title and presenter's name listed on the "People" step. Click on the icon in the Abstract text column to enter the abstract. Click on the author's name to add co-presenters and speaker bios.
4. Objectives: Please include 4 Learning Objectives for the entire session (not required for Forums). The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." All 4 Learning Objectives need to be addressed by the speakers. The Learning Objectives should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
1. Define Smart Grid functions, objectives and architecture
2. Describe how the Smart Grid affects building operations
3. Provide an overview of Smart Grid projects in North America
4. Describe the federal policies and regulations promoting the Smart Grid
5. Method of Assessment: Please include 10 questions and answers (in T/F, Yes/No, or multiple choice format only) for the entire session based on the Learning Objectives and what will be covered within the speakers' presentations (not required for Forums).
6. Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.

Seminars and Workshops are eligible for GBCI and AIA credits.

NEW >> The website is also open for Forum, Panel, and Debate Proposals. Please follow these steps:

To begin, please choose the program type that you would like to submit a program proposal to: Forum (1 moderator; 60 minutes in length; 3-6 participants; no presentations), Debate (1 moderator; 60-90 minutes in length; no individual presentations), or Panel (1 moderator; 3-4 panelists; 60-90 minutes in length; no individual presentations).

1. Track: You will be asked to choose which track you are submitting to.
2. Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
3. People: Provide your name and contact information as the session organizer. Enter presenters by choosing the "Panelist" checkbox. You will need to enter a moderator.
4. Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.

Forums, Debates, and Panels are not eligible for GBCI and AIA credits.

All Program Types are recorded for the Virtual Conference.

Extended Abstract Submission Process

The Extended Abstract submission process consists of 6 steps.

1. Track
   You will be asked to choose which track you are submitting to.
2. Title
   Enter the title of your extended abstract, and your email address so that you can receive a submission confirmation email.
   You will also be asked to indicate whether this extended abstract has been previously submitted. If you choose, you can enter the name of your intended session chair, if your extended abstract is to be part of a planned session. You may also optionally enter a technical committee.
3. Keywords You will be asked to enter three keywords relating to your extended abstract.
4. Author
   You will be required to enter a presenting author, and may additionally enter co-authors.
5. Abstract Text
   Enter the abstract text for your submission (100 words or less).
6. Extended Abstract
   Upload your extended abstract document.
7. Confirmation
   You will be asked to review all the information you have entered. Please make sure that everything is correct, then click the Conclude button.

Session Chairs: Session Chairs: Session Chairs: Please submit your request for Conference Paper Sessions and Extended Abstract Sessions to Tiffany Cox, tcox@ashrae.org. Make sure to include the title and abstract for the session, sponsoring TC, and titles and authors for each paper within in your proposal e-mail. A Conference Organizer will reply to your request to organize a paper session for the conference. The Session Chair's responsibilities are extensive - please review them in the Session Chairs Handbook.

Publication Schedule

This is the overall publication schedule for the 2019 ASHRAE Annual Conference, Kansas City. For specific details and questions regarding these dates, please contact the appropriate Track Chair.

November 30, 2018	Final Conference Papers Submitted for Review (Includes Bio, Learning Objectives and Methods of Assessment)
January 11, 2019	Conference Paper accept/reject notifications
January 2, 2019	Website Opens for Seminar, Forum and Workshop Proposals
February 8, 2019	Seminar, Forum and Workshop Proposals Due
February 8, 2019	Revised Conference Papers/Final Technical Papers Due
February 19, 2019	Conference and Technical Paper Final Accept/Reject Notifications
March 7, 2019	Extended Abstract Proposals Due
March 19, 2019	Seminar, Forum, Workshop Accept/Reject Notifications

Authors' Resources

Sample Paper

View a sample paper in PDF format.

Templates

Download the conference paper template in MS Word.

Download the extended abstract template in MS Word.

Agreement to Publish

Authors of approved Conference Paper abstracts are required to submit a signed Agreement to Publish form. A link will be in the acceptance letter to access and submit the form in electronic format.

Description of Papers

There are two types of paper presentations: Conference Paper and Technical Paper. Both must be submitted by their respective deadlines in order to be considered for presentation at the 2019 ASHRAE Annual Conference in Kansas City, MO. Please note the submission process is different for each paper type.

1. Conference Papers: two-step process - an abstract of the paper (400 words or less) is due for review by March 23, 2015. (Please select the "Submission Process" tab for more details and examples). The abstract must be approved prior to submitting the paper.

   Conference papers are shorter than technical papers, undergo a less stringent review and can be prepared closer to the conferences. Unlike technical papers, abstracts of conference papers are submitted first for review. Upon acceptance of the abstract, papers are due July 6, 2015 and undergo a single-blind review and must be approved by two reviewers. Due to this shorter time frame for review as well as a single review cycle, Conference Papers being submitted should be considered "Final" by the author. "Final" means that it could be published on the internet the next day - which puts responsibility by the author to have quality checks prior to submitting. Conference papers can be a maximum of eight single-spaced pages in length. Papers are submitted in 'final' form using the template.

   Guidelines for Authors of Approved Conference Paper Abstracts
   Below are some guidelines to consider when preparing your Conference Paper. Please note that the guidelines are significant factors in determining the acceptance of your Conference Paper.

   • Adherence to the template.

     The Conference Paper template and paper sample are located on the Author's Resources tab for your reference. Per the conference paper template, please include an author's note at the bottom of page 1 of your manuscript.

     1. Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:

        J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.

     2. Paper is no more than 8 single-spaced pages in length total (includes text, tables, figures, etc.)
     3. Non-commercial (paper does not focus on a single product -- proprietary or not.)
     4. Paper has not been previously published.
     5. Equations are accurate.
     6. Paper includes dual units (I-P and SI). Both text and tables require the addition of dual units.
     7. Technical merit, effectiveness of the manuscript (organization & writing), originality.
     8. Relevance to ASHRAE members.
     9. Acknowledgment of the work of others by reference.
     10. Ready to be published.
   • Additionally, your Conference Paper must be submitted as a PDF file, referencing your ID# as the file name.
2. Technical Papers: full-length Technical Papers are due April 20, 2015, and must complete final review by August 28, 2015.
   Technical papers are presented by authors at ASHRAE Winter and Annual conferences and then published in ASHRAE Transactions. Papers submitted for review must be both technically accurate and clearly written. Technical papers undergo a rigorous double-blind review and must be approved by three reviewers knowledgeable in the subject matter. Presentation is by poster or orally, if grouped into a session with related papers. Technical papers can be up to 30 double-spaced manuscript pages in length, including tables and charts, and a maximum of 12 figures (not counted in the page count).

   Guidelines for Complete Submission of a Technical Paper for Review

   To submit a full-length technical paper, go to http://mc.manuscriptcentral.com/ashrae. The following items are mandatory for submission:

   1. When writing your Technical Paper manuscript, please follow the guidelines in the ASHRAE Authors Manual.
   2. Upload a title page with complete authors' listing (Word format). The author's listing should be submitted as a separate file (Word format), and must include:
      • Title of the paper
      • Author names in desired order, principal author first, with (if applicable) ASHRAE membership grade, academic degrees at the doctoral level (e.g., Ph.D., D.Sc.), and professional certification (e.g., P.E., BEMP, BEAP, CPMP, HBDP, OPMP).
      • Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:

        J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.

      • Complete contact information for the corresponding author, including mailing address, phone and fax numbers, and email address.
   3. The paper has a maximum of 12 figures.
   4. The length of the text including tables is a maximum of 15 single spaced pages (and figures can be extra.)
   5. Upload your Agreement to Publish form(s) signed by every author.
   6. Upload in Word format 2 Learning Objectives and 4 Question and Answers (select the file designation "not for review".)
   7. Include dual units of measurements in tables and text (I-P and SI Units)

Description of Extended Abstracts

ASHRAE Announces Extended Abstract Option for 2019 Annual Conference Research Summit Track

For the first time, ASHRAE is making available to authors an extended abstract option for the 2019 Annual Conference Research Summit track only. "Extended Abstracts accepted for the Research Summit could lead to publication in Science and Technology for the Built Environment, ASHRAE's research journal," said Carrie Anne Monplaisir, conference chair. "Authors may receive an invitation to submit a full-length paper for the journal."

Accepted extended abstracts will be presented orally at the 2019 Annual Conference, published in ASHRAE Transactions and indexed in major search engines.

Extended Abstracts Fast Facts

• Available only for the Research Summit track presented at ASHRAE's annual conferences beginning with 2019 conference
• Subject matter must be appropriate for the Research Summit track.
• Three pages in length (maximum length, including figures and references)
• Extended abstracts will undergo one round of single blind review with two reviewers.
• Extended abstracts will be due Feb. 9.
• Authors of accepted extended abstracts would bring their latest research for an oral presentation at the conference.

Learning Objectives and Q&A

ASHRAE submits its conference technical program for approval for NY PDHs, AIA Learning Units and GBCI LEED-AP continuing education credits. Among the requirements for approval are Learning Objectives and Questions and Answers for each of the sessions.

Seminar and Workshop Session Chairs are required to submit 4 Learning Objectives and 10 Questions and Answers. These cover the entire seminar.

Conference Paper and Technical Paper Authors are required to submit 2 Learning Objectives and 4 Question and Answers upon upload of the final paper.

Q&A sets should be in multiple choice or true-false format. These questions will be used for quizzing in the Virtual Conference to provide virtual attendance certificates to Virtual Conference users.

Following are examples of each:

Learning Objectives: The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." Learning Objectives need to be addressed by the speakers and should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:

1. Define Smart Grid functions, objectives and architecture
2. Describe how the Smart Grid affects building operations
3. Provide an overview of Smart Grid projects in North America
4. Describe the federal policies and regulations promoting the Smart Grid

Method of Assessment (Q&A): Please include questions with answers based on the Learning Objectives and what will be covered within the Seminar.

Example:

1. Is 55F the desired coil leaving air temperature in Florida?
   1. Yes
   2. No
2. True or false: You should use a humidifier in a Florida Lab.
   1. True
   2. False