ATLANTA – ASHRAE has announced a call for programs (seminars, forums, workshops) for its 2017 Winter Conference in Las Vegas, NV., January 28 – February 1, 2017.
Programs that address the new conference tracks and other prevailing issues in the industry are sought.
“Today’s HVAC&R profession is facing challenges unlike those from the past,” said Leon Shapiro, Conference Chair. “The rapidity with which technology advances the modeling, design, equipment, systems, construction and operation of the buildings we deal with, along with the speed with which climate change is significantly altering the conditions around which we design, are creating problems for today’s ASHRAE members. The conference seeks to address those problems.”
The conference seeks programs on new tracks that address the changes in technology:
• The relationship between water usage and energy systems becomes more prominent as the demands of development and over use as well as climate change continue to drain resources. The Water-Energy Nexus track highlights research in this area. It also explores technologies and designs intended to reduce the gap between energy and water efficiency.
• The Advances in Mission Critical Design and Operation track highlights developments in mission critical facilities and the challenges of meeting increasing load demands while minimizing the impact on energy and water usage.
• Climate change will have an increasing effect on the design and operation of the built environment. The Climate Change and Its Effects on HVAC&R Design and Technologies track focuses on methods to increase building resiliency and facilitate climate adaptation.
• Energy Efficient Industrial Buildings and Life Safety spotlights energy efficiency in industrial buildings and how it can be achieved without compromising life safety considerations.
In addition, the conference seeks programs on Fundamentals and Applications, HVAC&R Systems and Equipment, Commercial and Industrial IAQ and Building Operation and Performance: Meeting the Modeling Expectations.
“The industry’s goal is to design, build and operate buildings today that are efficient and sustainable, and that are intended to remain efficient and sustainable into the future. How do you accomplish that if tomorrow promises to be notably different than today? No sensible design decisions can be made without taking into account not only the world as it has been or is, but also the world as it will be. The 2017 ASHRAE Winter Conference attempts to bridge this design challenge through the tracks and papers and programs accepted for the program,” Shapiro said.
NEW: All accepted authors and speakers will be asked to disclose potential biases at some point after acceptance. More details will follow upon acceptance.
A call for papers closed, and about 180 Conference Paper abstracts were accepted. Papers are due July 8, 2016.
Below are location details for the 2017 ASHRAE Winter Conference and the AHR Expo:
Conference – Caesars Palace Jan. 28-Feb. 1, 2017 - Las Vegas, NV
AHR Expo – Las Vegas Convention Center Jan. 30-Feb. 1, 2017 – Las Vegas, NV
Contact Info/Tracks
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Track 1: Fundamentals and Applications
Track Chair: Chuck Curlin
Email: ccurlin@shultzeg.com
Engineering fundamentals are the foundation to understanding modeling, design, construction and operation of HVAC&R applications. This track provides opportunities for papers and presentations on theories, models, designs and shared experiences for both theoretical and applied concepts.
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Track 2: HVAC&R Systems and Equipment
Track Chair: Michael Collarin
Email: michael.collarin@parsons.com
Selection of equipment and design of systems is critical for effective HVAC&R operation, and for achieving building operators’ goals. The papers and programs in this track will assist designers and building operators in the use of traditional, non-traditional and hybrid equipment and systems; with an emphasis on high performance, sustainable and LEED-certified buildings.
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Track 3: Water-Energy Nexus
Track Chair: Gary C. Debes
Email: gary.debes@comcast.net
The interdependencies between our water and energy systems are clear and are becoming more prominent as development requires the use of more resources while over-use and climate change make some resources scarcer. On the macro level, water is used in all phases of energy production and electricity generation (including renewables); and energy is required to extract, convey and deliver water, and to treat wastewaters prior to their return to the environment. On the micro level, the water-energy nexus is a major consideration for the HVAC&R community in determining equipment and system selection and design as well as building operation. This track will present papers and programs highlighting recent research on this issue as well as technologies and designs intended to reduce the gap between energy and water efficiency.
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Track 4: Commercial and Industrial IAQ
Track Chair: Kevin Marple
Email: kmarple@benzco.com
Indoor Air Quality is a vital consideration in the built environment. As people spend increasingly more time in industrial and commercial facilities, IAQ is closely linked to occupant comfort, satisfaction, productivity and health. This track will offer papers and programs to inform building owners and operators on the value of improving IAQ.
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Track 5: Mission Critical Design and Operation
Track Chair: Carrie Anne Crawford
Email: carriecrawford@eeace.com
As societies become more dependent on mission critical facilities, the design and operation of these facilities has undergone rapid change. This track will present papers and programs which will highlight advances in technologies, controls, design and operation of mission critical facilities to meet their increasing loads while also minimizing their impact on energy/water usage.
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Track 6: Effects of Climate Change on HVAC&R
Track Chair: Rocky Alazazi
Email: mralazazi@yahoo.com
Climate change will have an increasing effect on the design and operation of the built environment. How does the HVAC&R community design for buildings today that are intended to be highly functional and efficient well into a future where today’s standards, codes and practices may not be sufficient to meet tomorrow’s climatic conditions? This track seeks papers and programs that will inform the selection of strategies, designs and approaches that will increase building resilience and facilitate climate adaptation.
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Track 7: Energy Efficient Industrial Buildings
Track Chair: Corey Metzger
Email: corey.metzger@resourcece.com
Industrial facilities often have different HVAC&R requirements than do commercial and institutional facilities. Oftentimes these are a result of the processes that occur within industrial facilities as well as the life safety issues these processes create. This track will present papers and programs that will inform how energy efficiency can be achieved without compromising life safety considerations.
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Track 8: Building Operation and Performance
Track Chair: Cynthia Moreno
Email: cindym@tmmechanical.com
Modeling has become an essential factor in the design of all aspects of many buildings. Often the operational results of the building do not match the modeled outcome that the owner/operator expected. This can lead to much “finger pointing” or worse. This track will present papers and programs to update modelers, designers, contractors and owners/operators on how to better match building performance with modeled expectations.
Conference Program Chair: Leon Shapiro
Email: leoneshapiro@gmail.com
Staff Support
For information on the technical program, special events, special sessions and general conference inquiries
Tiffany D. Cox
Assistant Manager of Conference Programs
Email: tcox@ashrae.org
Technical Support
For technical problems or for help in submitting an abstract online, email Tech Support
Submission Process
When the website opens for Seminar, Forum and Workshop Proposals On June 6, 2016, please follow these steps:
To begin, please choose the program type that you would like to submit a program proposal to: Seminar (1-2 presentations - 60 minutes in length; 3-4 presentations - 90 minutes in length), Forum (1 moderator; 60 minutes in length; no presentations), or Workshop (1 chair, 1-2 presentations; 60 minutes in length; 30 minutes reserved for discussion).
Before beginning your submission, it may be a good idea to gather all the information that you will be required to submit.
There are six steps to the submission process:
- Track: You will be asked to choose which track you are submitting to.
- Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
- People: Provide your name and contact information as the session organizer. Enter presenters by choosing the "Presenter" checkbox. You will need to enter the presentation title as well. Once a presenter has been entered, you will see the presentation title and presenter's name listed on the "People" step. Click on the icon in the Abstract text column to enter the abstract. Click on the author's name to add co-presenters and speaker bios.
- Objectives: Please include 4 Learning Objectives for the entire session (not required for Forums). The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." All 4 Learning Objectives need to be addressed by the speakers. The Learning Objectives should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
- Define Smart Grid functions, objectives and architecture
- Describe how the Smart Grid affects building operations
- Provide an overview of Smart Grid projects in North America
- Describe the federal policies and regulations promoting the Smart Grid
- Method of Assessment: Please include 10 questions and answers (in T/F, Yes/No, or multiple choice format only) for the entire session based on the Learning Objectives and what will be covered within the speakers' presentations (not required for Forums).
- Confirmation: When your submission is complete, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.
Schedule
This is the overall publication schedule for the 2017 ASHRAE Winter Conference, Las Vegas. For specific details and questions regarding these dates, please contact the appropriate Track Chair.
| July 8, 2016 | Final Conference Papers Submitted for Review (Includes Bio, Learning Objectives and Methods of Assessment) |
| August 8, 2016 | Seminar, Forum and Workshop Proposals Due |
| September 7, 2016 | Seminar, Forum, Workshop Accept/Reject Notifications |
| December 2, 2016 | Upload of PPTS Begins |
| January 2, 2017 | All PPTs Due Online |
| January 25, 2017 | Final Day for Commercialism Revision Upload Prior to On-Site |
| January 27, 2017 | Speaker's Lounge Opens |
Authors' Resources
Authors' Manual
Note: Conference Papers, as well as Technical Papers, must be prepared in accordance with ASHRAE's Authors' Manual.Conference Paper Formatting
View how a sample paper should be formatted. Download the conference paper template in MS Word. As the instructions indicate, use this Word template to format your conference paper.Agreement to Publish
Authors of approved Conference Paper abstracts are required to submit a signed Agreement to Publish form. A link will be in the acceptance letter to access and submit the form in electronic format.Description of Papers
There are two types of paper presentations: Conference Paper and Technical Paper. Both must be submitted by their respective deadlines in order to be considered for presentation at the 2017 ASHRAE Winter Conference in Las Vegas, NV. Please note the submission process is different for each paper type.
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Conference Papers: two-step process - an abstract of the paper (400 words or less) was due for review by March 14, 2016. The abstract must be approved prior to submitting the paper.
Conference papers are shorter than technical papers, undergo a less stringent review and can be prepared closer to the conferences. Unlike technical papers, abstracts of conference papers are submitted first for review. Upon acceptance of the abstract, papers are due July 8, 2016 and undergo a single-blind review and must be approved by two reviewers. Due to this shorter time frame for review as well as a single review cycle, Conference Papers being submitted should be considered "Final" by the author. "Final" means that it could be published on the internet the next day - which puts responsibility by the author to have quality checks prior to submitting. Conference papers can be a maximum of eight single-spaced pages in length. Papers are submitted in 'final' form using the template.
Guidelines for Authors of Approved Conference Paper Abstracts
Below are some guidelines to consider when preparing your Conference Paper. Please note that the guidelines are significant factors in determining the acceptance of your Conference Paper.- Adherence to the template.
The Conference Paper template and paper sample are located on the Author's Resources tab for your reference. Per the conference paper template, please include an author's note at the bottom of page 1 of your manuscript.
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
- Paper is no more than 8 single-spaced pages in length total (includes text, tables, figures, etc.)
- Non-commercial (paper does not focus on a single product -- proprietary or not.)
- Paper has not been previously published.
- Equations are accurate.
- Paper includes dual units (I-P and SI). Both text and tables require the addition of dual units.
- Technical merit, effectiveness of the manuscript (organization & writing), originality.
- Relevance to ASHRAE members.
- Acknowledgment of the work of others by reference. Refer to the Chicago Manual of Style to make sure your in-text citations and reference list match the proper format. Using the link above, click on the Author-Date tab to see more information for formatting citations. ASHRAE follows the author-date citation format.
- Ready to be published.
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
- Additionally, your Conference Paper must be submitted as a PDF file, referencing your ID# as the file name.
- NEW: After final approval of your paper (not prior to final approval), you will be asked to list all potential biases in an Acknowledgement section of the final paper.
- Adherence to the template.
- Technical Papers: full-length Technical Papers were due April 18, 2016, and must complete final review by August 26, 2016.
Technical papers are presented by authors at ASHRAE Winter and Annual conferences and then published in ASHRAE Transactions. Papers submitted for review must be both technically accurate and clearly written. Technical papers undergo a rigorous double-blind review and must be approved by three reviewers knowledgeable in the subject matter. Presentation is by poster or orally, if grouped into a session with related papers. Technical papers can be up to 30 double-spaced manuscript pages in length, including tables and charts, and a maximum of 12 figures (not counted in the page count).Requirements for Complete Submission of a Technical Paper for Review
To submit a full-length technical paper, go to http://mc.manuscriptcentral.com/ashrae. The following items are mandatory for submission:
- When writing your Technical Paper manuscript, please follow the guidelines in the ASHRAE Authors Manual.
- Upload in Word format 2 Learning Objectives and 4 Question and Answers (select the file designation "not for review".)
- Upload a title page with complete authors' listing (Word format). The author's listing should be submitted as a separate file (Word format), and must include:
- Title of the paper
- Author names in desired order, principal author first, with (if applicable) ASHRAE membership grade, academic degrees at the doctoral level (e.g., Ph.D., D.Sc.), and professional certification (e.g., P.E., BEMP, BEAP, CPMP, HBDP, OPMP).
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
- Complete contact information for the corresponding author, including mailing address, phone and fax numbers, and email address.
- NEW: List all potential sources of bias: state any affiliations with or involvement in any organization or entity with any commercial or financial interest (such as honoraria, educational grants, research grants, external funding source, membership, employment, stock ownership or other equity interest, expert testimony or patent-licensing agreement) in the specific subject matter or materials to be discussed.
- The paper has a maximum of 12 figures.
- The length of the text including tables is a maximum of 15 single spaced pages (and figures can be extra.)
- Upload your Agreement to Publish form(s) signed by every author.
- Include dual units of measurements in tables and text (I-P and SI Units)
Learning Objectives and Q&A
ASHRAE submits its conference technical program for approval for NY PDHs, AIA Learning Units and GBCI LEED-AP continuing education credits. Among the requirements for approval are Learning Objectives and Questions and Answers for each of the sessions.
Seminar and Workshop Session Chairs are required to submit 4 Learning Objectives and 10 Questions and Answers. These cover the entire seminar.
Conference Paper and Technical Paper Authors are required to submit 2 Learning Objectives and 4 Question and Answers upon upload of the final paper.
Q&A sets should be in multiple choice or true-false format. These questions will be used for quizzing in the Virtual Conference to provide virtual attendance certificates to Virtual Conference users.
Following are examples of each:
Learning Objectives: The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." Learning Objectives need to be addressed by the speakers and should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
- Define Smart Grid functions, objectives and architecture
- Describe how the Smart Grid affects building operations
- Provide an overview of Smart Grid projects in North America
- Describe the federal policies and regulations promoting the Smart Grid
Method of Assessment (Q&A): Please include questions with answers based on the Learning Objectives and what will be covered within the Seminar.
Tips for writing Q&As:
DO:
- Do offer answers that are in True/False, Yes/No or multiple choice format only.
- Do provide only one correct answer per question. If your question has multiple answers, all correct answers must be listed together as one option.
- Don't create answers in the "Check All That Apply" format.
- Don't provide more than one correct answer for any question.
- Don't write a question with an answer that may be an opinion. Answers must be objectively correct or incorrect.
Example:
- Is 55F the desired coil leaving air temperature in Florida?
- Yes
- No
- True or false: You should use a humidifier in a Florida Lab.
- True
- False