Contact Info/Tracks

• Track 1: Systems and Equipment

  Track Chair: Yunho Hwang

  Email: yhhwang@umd.edu

  Selection of equipment and systems is paramount to HVAC&R design. Choosing the best combination for a building can be a daunting task.  This track will discuss how to implement traditional, non-traditional, and hybrid systems to achieve successful HVAC&R systems design.  Considerations for designing systems and equipment for high performance, LEED certified and sustainable buildings will be emphasized.  Papers and programs in this track will assist designers, engineers, and operators in the design, selection, and operation of HVAC&R systems and equipment.

• Track 2: Fundamentals and Applications

  Track Chair: Daniel E. Fisher

  Email: dfisher@okstate.edu

  Fundamentals are the foundation for understanding applications in engineering.  Key components of ASHRAE fundamentals include thermodynamics, psychrometrics, fluid and mass flow.  This track provides opportunities for papers and presentations of varying levels across a large topic base.  Concepts, design elements and shared experiences for theoretical and applied concepts of HVAC&R design are included.

• Track 3: Indoor Environmental Health/Indoor Environmental Quality

  Track Chair: Thomas H. Kuehn

  Email: kuehn001@umn.edu

  HVAC&R systems play a significant role in maintaining indoor environmental conditions. As people spend increasingly more time in the built environment, health concerns are becoming paramount to design. This track will seek papers and programs on developing, evaluating and predicting optimal indoor environmental conditions, especially as they pertain to environmental health. A subsection of this track includes case histories, lessons learned and advice to operators and designers about IEQ and disaster recovery in buildings affected by hurricanes and floods.

• Track 4: Building Information Systems; Integrating Technology for Control, Management, Optimization and Efficiency

  Track Chair: Kevin Gallen

  Email: kevin@gallenengineering.com

  The reach of building controls system has extended from just mechanical systems to now include lighting, water consumption, security, and other building systems, working toward the goal of "intelligent buildings". These systems are diverse by tradition, therefore; integration issues are of particular importance. Effective control of buildings systems requires integrated, flexible controls systems built on industry standards with the goal integrating systems and managing building for optimal efficiency. Papers and programs in this track will investigate how building control system technologies are integrated and used for building management, operation and efficiency.

• Track 5: International Design

  Track Chair: Samir Traboulsi

  Email: samir.traboulsi@mail.ashrae.org

  Design for various environmental elements, geography and culture demand that new and innovative strategies be developed.  As an international organization, ASHRAE strives to meet the needs of a global membership.  HVAC&R systems vary globally and this track provides an opportunity to share innovative and necessary design elements that can be shared internationally.

• Track 6: Improving Building Performance through Commissioning, Operation and Maintenance

  Track Chair: David E. Claridge

  Email: dclaridge@tamu.edu

  Modern HVAC&R systems are complicated and designed for high efficiencies.  In order to optimize their use and provide proper operation, commissioning is recommended.  This track provides an opportunity to provide papers and presentations surrounding building operation and commissioning practices as well as case studies in performance and commissioning.

• Track 7: Hydronic System Design for Efficiency and Large Buildings

  Track Chair: Douglas C. Cochrane

  Email: doug.cochrane@carrierenterprise.com

  Hydronic system innovation for energy and water efficiency is rapidly occurring and important to the HVAC&R industry. Incorporating efficient hydronic systems into the final engineered building impacts many areas of engineering and architecture. This track is designed for papers and presentations for innovative hydronic system design, components and research and case studies of their application, including unintended consequences.

• Track 8: Tall Buildings: Performance Meets Policy

  Track Chair: Wade Conlan

  Email: wconlan@hanson-inc.com

  This track will focus on performance of tall buildings or political challenges and opportunities in the design, development and operation of tall and super-tall buildings. Tall building performance includes resources utilization, strategies, technologies, tools, measured performance and optimal operations. Political considerations include barriers to implementation and innovative solutions, surrounding partnerships for success, performance accountability, bridging the gap between designers, owners and occupiers, security and wellbeing, innovative financing, policy mandates and incentives, policy on material transparency (embodied carbon, health issues etc.). Papers and presentation topics on performance will include, but not be limited to the discussion of the measured and measurable use of utilities, envelope (infiltration and exfiltration), building pressure, waste handling, elevators, carbon and adaptive reuse.

• Track 9: Refrigeration

  Track Chair:

  Email:

  Description

Conference Program Chair: Jon Cohen

Email: jcohen@hohwatertechnology.com

Staff Support

For information on the technical program, special events, special sessions and general conference inquiries
Tiffany D. Cox
Conference Program Administrator
Email: tcox@ashrae.org

Technical Support

For technical problems or for help in submitting an abstract online, email Tech Support

Submission Process

To begin, please choose the program type that you would like to submit a program proposal to: Seminar (1-2 presentations - 60 minutes in length; 3-4 presentations - 90 minutes in length) or Forum (1 moderator - 60 min, no presentations)

Before beginning your submission, it may be a good idea to gather all the information that you will be required to submit.

There are five steps to the submission process:

1. Session Description: Enter the title of the session. Also please provide a 100 word abstract. Please complete the rest of information, including TC sponsors (if any), estimate of the size of audience, etc.
2. People: Provide your name and contact information as the session organizer. Enter presenters by choosing the "Presenter" checkbox. You will need to enter the presentation title as well. Once a presenter has been entered, you will see the presentation title and presenter's name listed on the "People" step. Click on the icon in the Abstract text column to enter the abstract. Click on the author's name to add co-presenters and speaker bios.
3. Objectives: Please include 6 Learning Objectives for the entire session. The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to..." All 6 Learning Objectives need to be addressed by the speakers. The Learning Objectives should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
1. Define Smart Grid functions, objectives and architecture
2. Describe how the Smart Grid affects building operations
3. Provide an overview of Smart Grid projects in North America
4. Describe the federal policies and regulations promoting the Smart Grid
5. Explain how building operators can obtain access to their energy use and usage profile information
6. Describe how to use electricity use/profile information to reduce energy costs through features such as alerts, billing histories, graphs, usage histories for budgeting
4. Method of Assessment: Please include 10 questions and answers for the entire session based on the Learning Objectives and what will be covered within the speakers' presentations.
5. Confirmation: When you are happy with your submission, click the "Conclude Submission" button. Note that you will still be able to make changes to your abstract up until the submission deadline.

Publication Schedule

This is the overall publication schedule for the ASHRAE 2014 Winter Conference, New York. For specific details and questions regarding these dates, please contact the appropriate Track Chair.

March 15	Conference Paper abstracts due
April 5	Conference Paper accept/reject notifications
April 19	Full Technical Papers due
June 1	Web Site Opens for Seminar and Forum Proposals
July 2	Final Conference Papers Submitted for Review (Includes Bio, Learning Objectives and Methods of Assessment)
Aug. 13	Seminar and Forum Program Proposals Due
Aug. 13	Technical Papers Final Review
Sept. 20	Notifications of Seminar and Forum Accept/Reject Distributed
Dec. 6	Upload of PPTs Begin
January 3, 2014	All PPTs Due Online
Jan. 18	Speaker's Lounge Opens

Authors' Resources

Sample Paper

View a sample paper in PDF format.

Templates

Download the conference paper template in MS Word.

Publishment Agreement

Authors of approved Conference Paper abstracts are required to submit a signed Agreement to Publish form. A link will be in the acceptance letter to access and submit the form in electronic format.

Description of Papers

There are two types of paper presentations: Conference Paper and Technical Paper. Both must be submitted by their respective deadlines in order to be considered for presentation at the ASHRAE 2014 Winter Conference in New York, NY. Please note the submission process is different for each paper type.

1. Conference Papers: two-step process - an abstract of the paper (400 words or less) is due for review by March 15. (Please select the "Submission Process" tab for more details and examples). The abstract must be approved prior to submitting the paper.

   Conference papers are shorter than technical papers, undergo a less stringent review and can be prepared closer to the conferences. Unlike technical papers, abstracts of conference papers are submitted first for review. Upon acceptance of the abstract, papers are due July 2, 2013 and undergo a single-blind review and must be approved by two reviewers. Due to this shorter time frame for review as well as a single review cycle, Conference Papers being submitted should be considered "Final" by the author. "Final" means that it could be published on the internet the next day – which puts responsibility by the author to have quality checks prior to submitting. Conference papers can be a maximum of eight single-spaced pages in length. Papers are submitted in 'final' form using the template.

   Guidelines for Authors of Approved Conference Paper Abstracts
   Below are some guidelines to consider when preparing your Conference Paper. Please note that the guidelines are significant factors in determining the acceptance of your Conference Paper.

   • Adherence to the template.

     The Conference Paper template and paper sample are located on the Author's Resources tab for your reference. Per the conference paper template, please include an author's note at the bottom of page 1 of your manuscript.

     1. Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:

        J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.

     2. Paper is no more than 8 single-spaced pages in length total (includes text, tables, figures, etc.)
     3. Non-commercial (paper does not focus on a single product -- proprietary or not.)
     4. Paper has not been previously published.
     5. Equations are accurate.
     6. Paper includes dual units (I-P and SI). Both text and tables require the addition of dual units.
     7. Technical merit, effectiveness of the manuscript (organization & writing), originality.
     8. Relevance to ASHRAE members.
     9. Acknowledgment of the work of others by reference.
     10. Ready to be published.
   • Additionally, your Conference Paper must be submitted as a PDF file, referencing your ID# as the file name.
2. Technical Papers: full-length Technical Papers are due April 19, 2013 and must complete final review by August 13, 2013.
   Technical papers are presented by authors at ASHRAE Winter and Annual conferences and then published in ASHRAE Transactions. Papers submitted for review must be both technically accurate and clearly written. Technical papers undergo a rigorous double-blind review and must be approved by three reviewers knowledgeable in the subject matter. Presentation is by poster or orally, if grouped into a session with related papers. Technical papers can be up to 30 double-spaced manuscript pages in length, including tables and charts, and a maximum of 12 figures (not counted in the page count).

   Guidelines for Complete Submission of a Technical Paper for Review

   To submit a full-length technical paper, go to http://mc.manuscriptcentral.com/ashrae. The following items are mandatory for submission:

   1. When writing your Technical Paper manuscript, please follow the guidelines in the ASHRAE Authors Manual.
   2. Upload a title page with complete authors' listing (Word format). The author's listing should be submitted as a separate file (Word format), and must include:
      • Title of the paper
      • Author names in desired order, principal author first, with (if applicable) ASHRAE membership grade, academic degrees at the doctoral level (e.g., Ph.D., D.Sc.), and professional certification (e.g., P.E.).
      • Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:

        J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.

      • Complete contact information for the corresponding author, including mailing address, phone and fax numbers, and email address.
   3. The paper has a maximum of 12 figures.
   4. The length of the text including tables is a maximum of 15 single spaced pages (and figures can be extra.)
   5. Upload your Agreement to Publish form(s) signed by every author.
   6. Include dual units of measurements in tables and text (I-P and SI Units)

Learning Objectives and Q&A

ASHRAE submits its conference technical program for approval for NY PDHs, AIA Learning Units and GBCI LEED-AP continuing education credits. Among the requirements for approval are Learning Objectives and Questions and Answers for each of the sessions.

As a part of the Seminar program submittal process, please include 6 Learning Objectives and 10 Questions with Answers. These are for the entire seminar as opposed to providing that number for each presentation.

Following are examples of each:

Learning Objectives: The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to…" Learning Objectives need to be addressed by the speakers and should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:

1. Define Smart Grid functions, objectives and architecture
2. Describe how the Smart Grid affects building operations
3. Provide an overview of Smart Grid projects in North America
4. Describe the federal policies and regulations promoting the Smart Grid
5. Explain how building operators can obtain access to their energy use and usage profile information
6. Describe how to use electricity use/profile information to reduce energy costs through features such as alerts, billing histories, graphs, usage histories for budgeting

Method of Assessment (Q&A): Please include questions with answers based on the Learning Objectives and what will be covered within the Seminar.

Example:

Q1.Is 55F the desired coil leaving air temperature in Florida?
A1. No. Not enough moisture is removed from the airstream at 55 LAT.

Q2. Would you use a humidifier in a Florida Lab?
A2. Yes - for 100% Outside Air systems because it reaches less than 30% RH for periods of time which impact powdery substances.