The conference's technical program will focus on core HVAC&R tracks and, with the re-branding of ASHRAE highlighting its efforts in building technology, the Conference presents timely tracks on Large Building Design and Facility Management.
The 2013 ASHRAE Winter Conference has set the tracks for the submission of papers and programs for presentation.
The Large Building Design track seeks papers that highlight the opportunities presented to the design and construction team with "larger than life" facilities and systems throughout the world.
The Facility Management track seeks papers that address energy conservation measurement case studies; new and revived management tools, e.g. building information modeling; increased technologies for automation systems; and overall facility management with an eye towards financial management.
The Energy Conservation track seeks papers that will highlight case studies and research that expand on the simple to the complex energy savings measures being implemented in today's and tomorrow's designs. This track addresses how designs are using more techniques to reduce energy with the use of heat wheels and pipes, solar hot water, PV systems, higher efficient equipment, and many other concepts that are pushing to be standard design practice.
The Standards, Guidelines and Codes track brings to the forefront ASHRAE's work in standards and their intent on improving the built environment and its systems. Papers in this track seek to illustrate the changes to the standards and guidelines, their projected path and good design techniques to meet or exceed the standards.
Held in conjunction with the 2013 Winter Conference is the AHR Exposition, Jan. 28-30, 2013, which is expected to attract more than 40,000 visitors and exhibitors.
The 2013 ASHRAE Winter Conference program includes additional tracks on HVAC&R Systems and Equipment, HVAC&R Fundamentals and Applications, Refrigeration and a Special Interest Track, which will be determined on the basis of papers and programs received.
"I am excited about the potential of the Special Interest Track developing into a mini-conference within the main conference, covering the Industrial and Manufacturing sector that is very prevalent in Texas," Wade Conlan, an ASHRAE member who serves as chair of the technical program for the conference, said. "The conference seeks to draw on the expertise from those markets to present design, construction and operational case studies and generally accepted practices to the conference attendees."
ASHRAE offers two types of paper submissions:
- Conference Paper Abstracts due March 19, 2012. Authors submit an abstract of the paper (400 words or less) for review by March 19. After acceptance, papers will be due July 9, 2012. These "final" papers undergo a single-blind review, are submitted as a PDF and have an eight single-spaced page maximum length.
- Full Technical Papers due April 16, 2012. Papers submitted for review must be both technically accurate and clearly written. These papers undergo a rigorous double-blind review and can be a maximum of 30 double-spaced pages.
The technical program takes place Sunday, January 27 – Wednesday, January 30 and includes paper presentations as well as non-paper presentations. Approved papers are published in ASHRAE Transactions.
To submit a conference paper abstract and for more information about submitting a technical paper select the appropriate tab below for additional details.
Contact Info/Tracks
Conference Program Chair: Wade Conlan
Email: wade.conlan@exp.com
Staff Support
For information on the technical program, special events, special sessions and general conference inquiries
Tiffany D. Cox
Conference Program Administrator
Email: tcox@ashrae.org
Technical Support
For technical problems or for help in submitting an abstract online, email Tech Support
Submission Process
Submission Process
Click here to begin a Conference Paper submission
The submission process consists of 5 steps.
- Track
You will be asked to choose which track you are submitting to. - Title
Enter the title of your paper, and your email address so that you can receive a submission confirmation email.
You will also be asked to indicate whether this paper has been previously submitted. If you choose, you can enter the name of your intended session chair, if your paper is to be part of a planned session. You may also optionally enter a techncial committee. - Author
You will be required to enter a presenting author, and may additionally enter co-authors. - Abstract Text
Enter the abstract text for your submission (400 words or less). - Confirmation
You will be asked to review all the information you have entered. Please make sure that everything is correct, then click the Conclude button.
Session Chairs: Session Chairs: Please access http://xp20.ashrae.org/Dallas/papersessions.html to submit your request for Conference Paper Sessions. A Conference Organizer will reply to your request to organize a paper session for the conference. The Session Chair's responsibilities are extensive – please review them in the Session Chairs Handbook.
Examples of Abstracts of "Applications-type" Conference Papers Accepted for the Las Vegas Conference
Rehab of DDC at Corporate National Training Center: Three Years of Therapy (LV-11-C004) Alonzo Blalock, P.E., Member, Jacobs, Fort Worth, TX
Abstract Text:
Environmental conditioning or HVAC contributes to many aspects of a 'satisfactory worker environment'. One of the most significant aspects of a ‘satisfactory worker environment' is getting the Building Automation System (BAS) to correctly manage the system operations. In some ways, the BAS represents the brain and nervous system for the building body. And thus, careful attention is required when attempting rehabilitation or performing ‘brain surgery'.
When reviewing BAS systems in existing large buildings, it is important to evaluate the entire operation similar to the way a good doctor's plan includes a patient stress screening. Various operations can be tested in the Commissioning processes, including reviewing a listing of Hot-Cold calls and conducting a ‘laptop' survey at the sensors to reveal details of system performance similar to an EEG.
This Paper will present details of the rehabilitation of a BAS system at a pharmaceutical company's National Training Center campus. Built in New Jersey in the early 90s, the campus is comprised of three, five-story buildings, with approximately 240,000 total square feet (22300 SM). Each building includes a low temperature air supply system with Series Fan Powered VAV units. Following three years of effort in the continuously occupied buildings, the project is now complete and already shows much improved living conditions for the Owner.
The information of this paper is intended to convey the aspects of a detailed replacement of BAS using descriptions similar to those used by a Medical Professional to treat a patient. The Owner expressed a desire in and found greater value in the improved reliability of system operations even more than generating minor energy savings. While the improvement in maintenance staff's ability to maintain occupant's comfort could not easily be calculated, the Owner believed it represented a major financial benefit.
ASHRAE Resources for LEED-Existing Buildings Certification (LV-11-C020) Barry Abramson, P.E. and Lung-Sing Wong, P.E., Member, Servidyne, Atlanta, GA
Abstract Text:
The US Green Building Council's LEED for Existing Buildings (LEED-EB) rating system relies upon several standards and procedures developed by ASHRAE. Some are well known, such as the ASHRAE Standard 62.1-2007 Ventilation Rate Procedure, but need to be applied under different circumstances than they have typically been in the past. Others, such as ASHRAE Procedures for Commercial Building Energy Audits, were lesser known several years ago, before LEED-EB was introduced. Such terms as "ASHRAE Level I" and "ASHRAE Level II" Energy Audits have now been popularized in the building industry. This paper will address the LEED-EB requirements that rely on these ASHRAE tools and resources and discuss the challenges to the engineer regarding proper application under various existing building scenarios. It will explain the pertinent concepts and definitions as presented in the ASHRAE resource documents, and present strategies for how these ASHRAE resources can most effectively be utilized in the LEED-EB certification process.
Demand Control Ventilation: Lessons from the Field: How to Avoid Common Problems (LV-11-C062) Brad Acker and Kevin van den Wymelenberg, University of Idaho, Boise, ID
Abstract Text:
Demand control ventilation (DCV) has the potential to save energy by reducing ventilation rates in accordance with occupancy levels provided by the surrogate indication of CO2 levels. However, improperly installed, designed, or operated systems may save energy at the expense of Indoor Air Quality (IAQ) or enhance IAQ at the expense of energy. These outcomes may have the potential to foul the image of an otherwise viable energy efficiency measure. This paper reports what the authors believe to be common problems in the design, installation and operation of DCV systems which use CO2 as a surrogate for occupancy levels.
Six HVAC systems were investigated: two commercial offices, two medical offices, and two school environments. The design drawings, air balance reports, and current equipment set up were investigated. Four systems were controlled locally through roof top unit control logic and two systems were controlled by central building energy management systems. Functional testing of equipment was carried out and system parameters were logged including CO2 levels, fans states, and air stream temperatures. Functional testing was broken up into three system aspects. First, CO2 control signal functional testing was conducted to confirm that the control link between CO2 sensors and outside air damper positioning was in place. Second, sensor placement functional testing was conducted to confirm that the sensors placement could accurately report the CO2 levels of the controlled zone. Third, the Outside Air (OSA) level test was conducted by inspecting the air balance reports to determine the OSA rates and to confirm that the system was balanced in accordance with DCV standards.
The study found that no systems were functioning properly for a number of reasons, some of which were overlapping. Reasons for non-functionality included poor sensor placement, improper information provided in mechanical schedules or design documents, fan cycling issues, and poor installation. Details on failure modes will be presented. Proper engineering documentation requirements will be explained. Test, Adjust, Balance (TAB) specifications and DCV specific requirements for TAB along with information that building operators need to know about system operation will be presented.
Publication Schedule
This is the overall publication schedule for the ASHRAE 2013 Winter Conference, Dallas. For specific details and questions regarding these dates, please contact the appropriate Track Chair.
| March 19 | Conference Paper Abstracts Due |
| April 6 | Conference Paper Abstract Accept/Reject Notifications |
| April 16 | Technical Papers Due for Review |
| June 1 | Web Site Opens for Seminar, Forum, TPS and CPS Proposals |
| July 9 | Final Conference Papers Submitted for Review |
| Aug. 13 | Seminar, Forum, TPS and CPS Program Proposals Due |
| Sept. 14 | Conference Papers Accept/Reject Notifications and Notifications of Seminar and Forum Accept/Reject Distributed |
| Dec. 7 | Upload of PPTs Begin |
| January 7, 2013 | All PPTs Due Online |
| Jan. 26 | Speaker's Lounge Opens |
Authors' Resources
Sample Paper
View a sample paper in PDF format.Templates
Download the conference paper template in MS Word.Publishment Agreement
Download the agreement to publish form in PDF format.Description of Papers
There are two types of papers published in Transactions. Both must be submitted by their respective deadlines in order to be considered for presentation at the 2013 Winter Conference in Dallas, TX. Please note the submission process is different for each paper type.
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Conference Papers: two-step process - an abstract of the paper (400 words or less) is due for review by March 19. (Please select the "Submission Process" tab for more details and examples). The abstract must be approved prior to submitting the paper.
Conference papers are shorter than technical papers, undergo a less stringent review and can be prepared closer to the conferences. Unlike technical papers, abstracts of conference papers are submitted first for review. Upon acceptance of the abstract, papers are due July 9, 2012 and undergo a single-blind review and must be approved by two reviewers. Due to this shorter time frame for review as well as a single review cycle, Conference Papers being submitted should be considered "Final" by the author. "Final" means that it could be published on the internet the next day – which puts responsibility by the author to have quality checks prior to submitting. Upon approval, papers are scheduled for oral presentation and are published in ASHRAE Transactions. Conference papers can be a maximum of eight single-spaced pages in length. Papers are submitted in 'final' form using the template.
Guidelines for Authors of Approved Conference Paper Abstracts
Below are some guidelines to consider when preparing your Conference Paper. Please note that the guidelines are significant factors in determining the acceptance of your Conference Paper.- Adherence to the template.
The Conference Paper template and paper sample are located on the Author's Resources tab for your reference. Per the conference paper template, please include an author's note at the bottom of page 1 of your manuscript.
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
- Paper is no more than 8 single-spaced pages in length total (includes text, tables, figures, etc.)
- Non-commercial (paper does not focus on a single product -- proprietary or not.)
- Paper has not been previously published.
- Equations are accurate.
- Paper includes dual units (I-P and SI). Both text and tables require the addition of dual units.
- Technical merit, effectiveness of the manuscript (organization & writing), originality.
- Relevance to ASHRAE members.
- Acknowledgment of the work of others by reference.
- Ready to be published.
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
- Additionally, your Conference Paper must be submitted as a PDF file, referencing your ID# as the file name.
Please return the Agreement to Publish form(s) signed by all authors to Tiffany Cox, Conference Program Administrator (fax: 678 539 2137, e-mail: tcox@ashrae.org) prior to July 9, 2012.
- Adherence to the template.
- Technical Papers: full-length Technical Papers are due April 16, 2012 and must complete final review by August 13, 2012.
Technical papers are presented by authors at ASHRAE Winter and Annual conferences and then published in ASHRAE Transactions. Papers submitted for review must be both technically accurate and clearly written. Technical papers undergo a rigorous double-blind review and must be approved by three reviewers knowledgeable in the subject matter. Presentation is by poster or orally, if grouped into a session with related papers. Technical papers can be up to 30 double-spaced manuscript pages in length, including tables and charts, and a maximum of 12 figures (not counted in the page count).Guidelines for Complete Submission of a Technical Paper for Review
To submit a full-length technical paper, go to http://mc.manuscriptcentral.com/ashrae. The following items are mandatory for submission:
- When writing your Technical Paper manuscript, please follow the guidelines in the ASHRAE Authors Manual.
- Upload a title page with complete authors' listing (Word format). The author's listing should be submitted as a separate file (Word format), and must include:
- Title of the paper
- Author names in desired order, principal author first, with (if applicable) ASHRAE membership grade, academic degrees at the doctoral level (e.g., Ph.D., D.Sc.), and professional certification (e.g., P.E.).
- Author note with job title, affiliation, and address (city, state, country) must be given for each author in the following form:
J.L. Doe is associate professor in the Department of Mechanical Engineering, Kansas State University, Manhattan. R.L. Roe is president at Consulting Engineers, Inc., Lawrence, Kans.
- Complete contact information for the corresponding author, including mailing address, phone and fax numbers, and email address.
- The paper has a maximum of 12 figures.
- The length of the text including tables is a maximum of 15 single spaced pages (and figures can be extra.)
- Upload your Agreement to Publish form(s) signed by every author.
- Include dual units of measurements in tables and text (I-P and SI Units)
Learning Objectives and Q&A
For the approval of continuing education units for the attendees at the conference, we need to provide Learning Objectives and Questions and Answers for each presentation. ASHRAE will submit this information for approval to receive NY PDHs, AIA Learning Units or USGBC LEED-AP continuing education credits.
In addition to uploading your Conference Paper for review, please include 3 learning objectives and 5 questions and answers related to your paper. Below are examples of each:
Learning Objectives: The Learning Objectives should complete the statement, "After attending this session, the attendees will be able to…" Learning Objectives need to be addressed by the speakers and should use measurable verbs such as "Explain," "Describe," "Distinguish," "Design," "Apply," etc., such as the example below:
- Define Smart Grid functions, objectives and architecture
- Describe how the Smart Grid affects building operations
- Provide an overview of Smart Grid projects in North America
- Describe the federal policies and regulations promoting the Smart Grid
- Explain how building operators can obtain access to their energy use and usage profile information
- Describe how to use electricity use/profile information to reduce energy costs through features such as alerts, billing histories, graphs, usage histories for budgeting
Method of Assessment (Q&A): Please include questions and answers based on the Learning Objectives and what will be covered within your presentation.
Example:
Q1.Is 55F the desired coil leaving air temperature in Florida?
A1. No. Not enough moisture is removed from the airstream at 55 LAT.
Q2. Would you use a humidifier in a Florida Lab?
A2. Yes - for 100% Outside Air systems because it reaches less than 30% RH for periods of time which impact powdery substances.